Residential and Commercial Solid Waste Services

The City of Benson, Arizona is requesting proposals for residential and commercial solid waste services with a mandatory pre-proposal conference on September 22, 2026 at 11:30 a.m., questions due October 1, 2026, and proposals due October 9, 2026 at 3:00 p.m. through its eProcurement Portal. The contract awards a single exclusive contractor for residential collection serving approximately 2,200 customers with potential growth to 4,400 units.

The scope includes exclusive weekly residential trash collection (96-gallon and 64-gallon carts), by-appointment bulk waste collection at four or six collections per year, residential customer service with online portal access, cart maintenance and delivery, and collection from city facilities. Non-exclusive commercial services (1.5-yard, 3-yard, 4-yard, and 6-yard containers) and construction debris removal may be offered concurrently by other licensed haulers. The contractor must provide GPS/camera verification and maintain in-service vehicle availability per Key Performance Indicators. Historical tonnage averages 3,700 to 4,000 tons annually based on July 2022 through June 2026 data.

The contract term runs five years commencing January 1, 2027, with up to two optional one-year renewals. Pricing is fixed through January 1, 2028; subsequent annual adjustments are capped at 3 percent per Consumer Price Index for garbage and trash collection. The City handles all billing, customer payment collection, tipping fees at Cochise County Transfer Station or Western Regional Landfill, and bad debt.

The contractor must maintain a performance bond equal to six months of anticipated service revenue and provide commercial general liability of $1,000,000, commercial auto liability of $1,000,000, and statutory workers' compensation. Liquidated damages are assessed at 5 percent of monthly billing beginning with the fourth monthly KPI failure and 12 percent beginning with the tenth occurrence. Proposals must include an Organization Profile, Key Personnel forms with relevant experience and certifications, and a Letter of Insurability. The offer is valid as a firm offer for 180 days following the proposal due date. Contractors must not commence billable work until receiving a purchase order from the City.