Resident Haircuts for Kenneth "Honey" Rubenstein J. C.

The West Virginia Department of Homeland Security Division of Administrative Services is requesting quotations for resident haircut services at the Kenneth "Honey" Rubenstein Juvenile Center in Davis, West Virginia under ARFQ DCR2700000017, with sealed bids due October 21, 2026 at 10:30 a.m. A mandatory pre-bid meeting is required, though the specific date and time are not stated in available materials.

Vendors must hold a current West Virginia Board of Barber and Cosmetology License at time of bid submission and pass a background check compliant with facility security protocols and PREA training requirements. Vendor staff must be at least 18 years old and possess a valid driver's license. A completed and notarized Drug Free Workplace Conformance Affidavit under West Virginia Code 21-1D-5 is mandatory for bid eligibility; failure to include it results in automatic disqualification.

The facility estimates 24–28 haircuts per month, with services provided Monday through Friday during standard business hours on a monthly or biweekly schedule at the superintendent's discretion. Vendors must provide their own tools but may use only clippers and trimmers—scissors are prohibited within the facility. No subcontracting is permitted. Vendors are responsible for all travel, mileage, and associated costs, which may be incorporated into but will not be reimbursed separately from the quoted per-haircut rate.

The contract term is one year from the effective date, with optional renewal for up to three successive one-year periods upon mutual written consent. Pricing must be submitted as a flat rate per haircut on the state-provided Exhibit A pricing page through wvOASIS; alternate pricing formats disqualify the bid. Pricing must be firm for the life of the contract, and payment is made monthly in arrears. The successful vendor must provide performance bonds and labor/material payment bonds equal to 100% of contract value and maintain commercial general liability insurance with the State as an additional insured. Questions are due October 14, 2026 by 2:00 p.m. to Erin L. Dial at 304-558-9093 or erin.l.dial@wv.gov.