Request for Tech Upgrades to Ryan Intermediate School

Gull Lake Community Schools District is soliciting sealed hard-copy bids for comprehensive technology upgrades and additions at Thomas M. Ryan Intermediate School in Richland, Michigan. The procurement encompasses five distinct bid categories: (1) cabling and communications infrastructure including CAT-6 and fiber optic cabling, communications equipment, and clock systems; (2) audio and video systems for classrooms and conference rooms; (3) access control systems; (4) video security systems including cameras, servers, and recording software; and (5) audio paging systems. The project scope requires installation of structured cabling with specified routing through one main distribution frame (MDF) and seven intermediate distribution frames (IDFs), audio/video equipment including LCD displays and classroom connectivity systems, security cameras with access control equipment, and associated infrastructure upgrades across six building units. All work must include equipment procurement, labor, installation, configuration, warranty, and testing. Bidders must be fully licensed and insured, authorized by manufacturers to install equipment, and employ manufacturer-certified technicians who may be required to pass background checks including Michigan State Police ICHAT and NCIC fingerprint verification. A mandatory pre-bid meeting was held on December 23, 2019 at 10:00 AM at Ryan Intermediate School (9562 East M-89, Richland, MI 49083); all questions were required to be submitted by December 31, 2019 at 3:00 PM to Bret Emerson of Commtech Design. Sealed bids were due no later than 2:00 PM EDT on January 8, 2020, submitted to Gull Lake Community Schools at 10100 E. D Ave, Richland, MI 49083, with no electronically submitted bids accepted. Multiple project completion dates are specified for different building units, ranging from February 19, 2020 through August 4, 2020, with work during the school year restricted to 3:30 PM to 11:30 PM Monday through Friday.

The procurement does not identify any specific set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status or organizational type. No incumbent vendors or current contractors are identified in the procurement documents. The project requires integration with existing security cameras and access control systems that will remain in place during the upgrade, with contractors obligated to coordinate new installations with these existing infrastructure components. All bidders must submit a 5% bid bond, and for projects valued at $50,000 or more, provide performance, labor, and material bonds for 100% of the contract value from a Michigan-licensed company with an A.M. Best rating of A- or better. Insurance requirements include workers' compensation with $500,000 limits, general liability with $1,000,000 combined single limit coverage, automobile liability with $500,000 combined single limit, and $2,000,000 umbrella insurance. While the procurement documents do not explicitly state an overall contract value or budget range, the bonding and insurance requirements indicate a significant project value; payment will be made within 21 days of signed invoices on AIA form G702/G703, with the Owner retaining 10% until final system completion. The Owner reserves the right to waive any formalities, reject any or all bids, and select the bid deemed most favorable to the Owner's interests.