Request for Response for Camps for Department of Mental Health Referred Children Master Agreement

The Massachusetts Department of Mental Health (DMH) is seeking to establish a Master List of approved camps to serve DMH-referred children during summer and non-school periods through a Request for Response (RFR #2026-DMH-3033-01). The procurement aims to create a comprehensive list of camps that can accommodate children receiving services through the Children's Behavioral Health Initiative (CBHI) and siblings of DMH clients. Prospective camps must possess a current Department of Public Health license, have been in continuous operation for at least three consecutive years, and meet specific fiscal and operational requirements. Camps will be expected to provide day and/or overnight camp services, with DMH recommending an all-inclusive weekly rate but remaining open to alternative pricing structures. The evaluation criteria will include a comprehensive review of camp program descriptions, verification of licensing, assessment of past violations, and a detailed examination of the camp's suitability for DMH clients. The initial contract period will span up to 5 years, with potential for 5 additional one-year renewals, and applications will be accepted on a rolling basis until June 1, 2036, with the first review period closing on December 9, 2025.

The procurement includes a significant emphasis on supplier diversity, mandating that contractors commit at least 1% of grant funds to partnering with certified diverse business enterprises or non-profit organizations. At least 25% of the evaluation points will be allocated to the Supplier Diversity Program (SDP) plan, with a focus on promoting partnerships with Minority-Owned, Women-Owned, Veteran-Owned, and LGBTBE businesses. The Commonwealth has established preferences for Massachusetts-based small businesses, specifically those with 50 or fewer full-time equivalent employees and gross revenues of $15 million or less. Contractors must submit various supporting documents, including proof of liability insurance, camp brochures, and a comprehensive supplier diversity plan. The estimated annual spending for camp services is up to $1,000,000, with the procurement termination date set for December 31, 2036. All submissions must be made through the COMMBUYS online procurement system, and bidders are required to maintain an active COMMBUYS seller account if awarded a contract.