REQUEST FOR QUOTES (RFQ) No. 6056 Best Value Analysis Process for: Microsoft Power BI Services

The Oregon Health Authority (OHA) Public Health Division issued Request for Quotes (RFQ) No. 6056 on December 10, 2024, for Microsoft Power BI Services to support the CAREAssist Program, Oregon's AIDS Drug Assistance Program. The RFQ seeks qualified vendors to provide four primary service categories: data management and validation, Power BI reports and dashboard development, data governance, and professional development over an estimated 18-month period. Deliverables include the development and implementation of Power BI reports and dashboards, comprehensive data governance frameworks, staff professional development and training, and knowledge transfer to OHA staff through hands-on sessions and written documentation. The successful vendor must demonstrate strong project understanding and experience (weighted at 30 points), possess expertise and a sound technical approach to project implementation (30 points), maintain adequate availability and resource capacity (20 points), provide references from previous clients (10 points), and submit competitive pricing (10 points). Submission requirements include a detailed methodology description, draft Statement of Work with project timeline, descriptions of key personnel with relevant experience, documentation of similar projects completed within the past five years, a completed Pricing Sheet, and three Reference Check Forms from previous clients. Questions and clarifications must be submitted by December 18, 2024, at 3:00 PM, with proposals due by January 17, 2025, at 3:00 PM Pacific Time through the Oregon Buys portal (Bid Number S-44300-00012279). The contract will be awarded through a best value analysis to the offeror providing the most advantageous quote, with the contract subject to potential amendments by OHA for additional time, compensation, and services within the RFQ scope.

The RFQ documents do not specify formal set-asides or restrictions on the types of organizations eligible to respond, nor do they indicate disadvantaged enterprise designations. Three pre-qualified consultants are listed on the Master Price Schedule Agreement (MPSA): Deloitte Consulting (MPSA #8482), Plante Moran (MPSA #8476), and Microsoft Corporation (MPSA #8487). The project budget is estimated at approximately $185,000 over the 18-month contract period. The successful vendor will be required to integrate with existing Microsoft Power BI infrastructure and transition report maintenance responsibilities to OHA staff upon project completion. The single point of contact for all inquiries is Katrina Augustus, Procurement & Contract Specialist 3, located at the ODHS | OHA Office of Contracts & Procurement in Salem, Oregon.