Request for Proposals - Semi-Annual Generator Inspection & Maintenance Services

This Request for Proposals is issued by the Fargo Public School District in North Dakota, a jurisdiction within Cass County, seeking qualified contractors to provide comprehensive semi-annual emergency generator inspection and maintenance services for a 3-year contract period covering fiscal years 2027, 2028, and 2029, with services commencing in July 2026. The District operates 16 educational facilities equipped with emergency generators requiring professional inspection and maintenance to ensure reliable backup power and compliance with applicable codes and standards. The scope of work encompasses comprehensive visual inspections, generator testing, fuel quality assessment, lubrication and component replacement, diagnostic testing, and compliance verification conducted during February and August of each fiscal year. Additional deliverables include annual oil changes, coolant fluid sampling with laboratory analysis during fall inspections, and detailed deficiency reports with repair pricing for each location following each semi-annual visit. Annual NESHAP (National Emission Standards for Hazardous Air Pollutants) compliance testing is required for nine designated buildings and must be submitted as separate line items. Contractors must be licensed and certified in North Dakota, employ factory-trained or manufacturer-certified technicians, and carry appropriate liability insurance. The evaluation criteria prioritize the lowest responsible bidder meeting all specifications, with consideration given to contractor qualifications, certifications, references, and past performance. Bidders must submit lump sum pricing per building per fiscal year through the online Euna Procurement (Bonfire) Portal, with all pricing including overtime, fuel, transportation, device accessibility, electronic reporting, and escalation charges. The deadline for submitting questions is June 1, 2026 at 2:00 PM CST, with proposals due June 4, 2026 at 10:00 AM CST, and Board approval scheduled for June 23, 2026.

The RFP does not identify any specific set-aside designations, disadvantaged enterprise restrictions, or preferences that would limit the types of organizations eligible to respond, nor does it reference any incumbent vendors or current contractors. No existing infrastructure or technology integration requirements beyond the mandatory use of the Bonfire portal for submission are specified in the procurement documents. Submissions must be in PDF format, not exceeding 30 pages (excluding covers, insurance certificates, and pricing templates), formatted in 8" x 11" with 1-inch margins and 12-point minimum font, and uploaded through the online portal with a maximum file size of 1000 MB per upload. All submissions through alternative methods will not be accepted. The specific award value or budget range is not disclosed in the available procurement documents; pricing will be determined based on the bid submissions received from qualified contractors for the three-year contract period.