Request for Proposals for Maintenance and Repair of Vertical Turbine Pumps

The City of Arlington, Texas, issued Request for Proposals (RFP) 26-0159 on February 11, 2026, with proposals due by March 12, 2026, seeking to establish a qualified vendor for maintenance and repair services of vertical turbine pumps (VTPs) at multiple municipal water utility facilities. The procurement encompasses routine and emergency maintenance, inspection, removal, repair, complete remanufacture to original equipment manufacturer (OEM) tolerances, reinstallation, and commissioning services for VTPs located at nine pump stations and water treatment facilities, including Arkansas Pump Station, Charles F. Anderson Pump Station, JK High Service Pump Station, PB High Service, and Raw Water Pump Stations. Required deliverables include field services such as pump removal and reinstallation, on-site troubleshooting, vibration analysis, and 24-hour emergency response capability, as well as comprehensive shop services including complete disassembly, inspection, remanufacturing, machining, dynamic balancing, bearing and shaft replacement, and NSF 61 approved coating application. Qualified proposers must demonstrate experience repairing VTPs in municipal water and wastewater facilities, provide references from Texas municipalities, maintain licensed Professional Engineers (Texas PE preferred), hold certifications such as ISO 9001 or UL 508A, and possess field vibration and performance testing capabilities with a complete machine shop including two-plane dynamic balancing, grit blasting, coating facilities, overhead cranes, and vibration analysis equipment. The evaluation committee will score proposals on a weighted basis of 100 points, assessing Technical and Repair Approach (30 points), Responsiveness, Capacity, and Availability (20 points), Equipment and Resources (20 points), Experience, References and Qualifications (15 points), and Price (15 points); all pricing information is non-proprietary and will be made public following submission review. Electronic submission through the Bonfire platform is strongly encouraged, with late proposals rejected; pre-proposal meetings may be held with details posted on Bonfire, though attendance is not mandatory.

The solicitation does not specify set-aside designations for disadvantaged enterprises; however, the City reserves the right to consider compliance with policies regarding historically underutilized businesses and nonprofit organizations employing persons with disabilities when making final award decisions. No incumbent vendors or current contractors are identified in the documentation provided. The initial contract term is one year from the award date with options for two additional one-year renewals by mutual written consent, subject to a 90-day probationary period during which performance-based termination is possible without issuing a new solicitation. All repaired or remanufactured components carry a minimum twelve-month warranty from installation or eighteen-month warranty from shipment, whichever occurs first; pricing must be submitted in firm-quoted U.S. dollars with all costs including handling, delivery, and fuel charges included in unit prices, and the City reserves the right to award to a single bidder or multiple bidders at its discretion. The solicitation does not guarantee purchase quantities, as the City reserves the right to purchase according to actual need; bidders may request price increases at renewal time not exceeding the Consumer Price Index change for the previous 12 months, with 30 days' advance written notice required. No specific budget range or award value is provided in the solicitation documents.