REQUEST FOR PROPOSAL Holly Area Schools LED Lighting

Holly Area Schools in Genesee County, Michigan issued a Request for Proposal on May 26, 2020 for a comprehensive LED lighting conversion project across six school buildings: Holly High School, Holly Middle School, Holly Elementary, Davisburg Elementary, Patterson Elementary, and Rose Pioneer Elementary. The project encompasses the replacement and retrofitting of interior lighting fixtures, including removal of existing non-LED lamps and electronic ballasts and installation of LED linear tubes, LED panel lights, LED high bay fixtures, and advanced Lutron Vive wireless lighting control systems in specified gymnasiums. The scope of work involves converting approximately 7,300 existing fixtures to LED alternatives, with installation of over 13,000 total lamps, fixtures, and devices across all six facilities. All proposed LED products must be Design Lights Consortium Qualified or Energy Star Certified, UL/ETL listed, and carry a minimum five-year manufacturer warranty, with bidders required to provide detailed specifications including IES LM-79-08 photometric test data and in-situ temperature measurement test results. The mandatory pre-bid meeting and site walkthrough was scheduled for June 2, 2020 at 1:00 p.m. at Holly High School, with sealed proposals due by June 17, 2020 at 1:00 p.m. at the Holly Area Schools Administration Building; the public bid opening occurred on June 17, 2020 at 1:15 p.m. The project must commence no later than July 6, 2020 and be completed by November 30, 2020, with work performed during summer hours (7:00 a.m. to 5:00 p.m., Monday through Friday) or after school hours when schools are in session at no additional charge for second, third, or weekend shifts.

Bidders must be approved DTE Energy and Consumers Energy Trade Allies and approved MI Saves Contractors, responsible for preparing and submitting all rebate applications and commissioning the Lutron controls systems, with no set-asides specified for disadvantaged enterprises or minority-owned businesses in the procurement documents. For bids exceeding $50,000, a Performance and Payment Bond equal to the contract amount is required, issued by a surety company authorized in Michigan with an AM Best Rating of B+ or better; insurance requirements include Workers' Compensation with $100,000 per person/$500,000 aggregate employers liability coverage, Commercial General Liability of $1,000,000 per occurrence, Professional Liability, and Motor Vehicle Liability of $1,000,000 per occurrence, all with 60-day cancellation notice provisions. Bidders must provide detailed pricing for labor, materials, and an allowance of no more than 10 percent of labor plus materials per school for unforeseen changes. No specific award value or budget range is disclosed in the procurement documents, though the project scope and complexity across six schools suggests a substantial contract value. The Board of Education reserved the right to reject any or all bids in whole or in part, waive any informalities, and accept the bid deemed most beneficial to the district. This is a non-prevailing wage project, allowing competitive bidding without adherence to prevailing wage requirements.