Request for Proposal for Trash Can Liners

The University of Utah Health is conducting a Request for Proposal (RFP #11142024MC) to procure trash can liners for its healthcare facilities. The solicitation seeks a qualified vendor to supply 17 different types of can liners, including white, clear, bio-waste, healthcare, and recycling liners with varying specifications ranging from 24x24 inches to 40x46 inches and mil thicknesses from 0.40 to 1.5. Key deliverables include product samples for six different can liner sizes and a comprehensive supply contract with potential three-year term and two optional one-year renewals. The evaluation process is multi-staged, with vendors first assessed on mandatory requirements, then technical capabilities, with only the top three highest-scored vendors advancing to a final cost evaluation. Evaluation criteria include references (10 points), delivery schedule (30 points), ability to meet scope of work (30 points), and cost (30 points). Critical submission dates include product samples and proposals due on 06/23/2025, with RFP inquiry questions due on 06/18/2025, and an anticipated contract effective date of 08/01/2025.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must meet several mandatory requirements, including the ability to deliver products five days per week, provide substitute items within 48 hours when original items are out of stock, conduct semi-annual site visits, maintain added safety stock, provide a dedicated account representative, and guarantee replacements for late deliveries. Vendors must also maintain commercial general liability insurance, perform background checks on employees, and adhere to a drug-, alcohol-, and tobacco-free campus policy. While a specific total contract value is not stated, the pricing structure allows for potential price escalations up to the Consumer Price Index (CPI) or 3%, whichever is lower, during potential fourth and fifth-year contract renewals. The university reserves the right to reject any proposals and will make the final contract award based on the highest-scoring responsive and responsible supplier.