Request for Bid (RFB 4058) for Smart Net Service

The Madison Metropolitan School District's Technical Services Department is conducting a Request for Bid (RFB 4058) for Smart Net Service, seeking comprehensive Cisco networking equipment support for one year. The procurement targets Smart Net Total Care service covering various networking infrastructure, including Catalyst and Nexus switches, ASA security appliances, wireless controllers, and software licenses. Cisco will provide 24/7 technical support through the Technical Assistance Center, advance hardware replacement, and integrated infrastructure management capabilities. The bid requires vendors to submit pricing for equipment listed in Attachment C, with bids due on September 6, 2019, at 2:00 PM CST. Evaluation criteria are heavily weighted toward cost (90%), with minor considerations for prior district experience (5%) and local vendor status (5%). The contract is expected to be awarded during the last week of September 2019, with service retroactive and covering the period from October 1, 2019, through September 30, 2020.

The procurement includes specific compliance requirements for vendors, including mandatory adherence to accessibility guidelines such as WCAG 2.0 and Section 508 of the Rehabilitation Act. Non-exempt vendors must complete affirmative action requirements and submit an Equal Employment Opportunity/Affirmative Action Employer Information Report. Vendors must certify they are not debarred from federal contracts and maintain appropriate insurance coverage, including worker's compensation and commercial liability with minimum coverage of one million dollars. The district qualifies for governmental and educational discounts, which must be reflected in unit pricing. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid demonstrates a commitment to inclusive procurement practices. The total contract value cannot be precisely determined from the provided documents, as the cost detail spreadsheet shows placeholder values, but the comprehensive nature of the networking infrastructure suggests a significant investment in technology support services.