Replacement of Main Entry Doors Project

The West Virginia Division of Corrections and Rehabilitation, through the Department of Homeland Security's Division of Administrative Services, is procuring quotations for the replacement of four front entrance doors at the Central Regional Jail and Corrections Facility located at 1255 Dyer Hill Road, Sutton, West Virginia in Braxton County. This Agency Request for Quote (ARFQ 0608 DCR2300000206) seeks a lump sum bid for the removal and replacement of two exterior metal doors and two interior metal doors with new wide stile aluminum doors measuring approximately 72" x 84" with dark bronze anodized finish, 10" bottom rails, continuous geared hinges, concealed vertical rod panic devices with keyed cylinders, ADA-compliant closures, and tempered glass lites, along with repair of rusted and corroded door frames. The contractor must be licensed as a West Virginia contractor with three years of factory-trained experience in similar installations and must complete all work within 60 calendar days from receipt of the Notice to Proceed. Work is scheduled Monday through Friday from 8:00 AM to 4:00 PM, with alternative schedules available by prior approval. Critical deadlines include a mandatory pre-bid meeting held on November 14, 2023, at 10:00 AM EST, a vendor question deadline of November 21, 2023, at 2:00 PM EST, and bid submission due by November 30, 2023, at 10:30 AM EST, with opening at 11:00 AM EST at the Division of Administrative Services office in Charleston, West Virginia. All work must comply with federal, state, county, and city codes, and the contractor is responsible for all materials, labor, equipment, waste disposal, site cleanup, and must provide a one-year warranty covering parts and labor from the date of substantial completion.

The solicitation documents do not identify any specific set-aside designations for disadvantaged enterprises or restrictions limiting the types of organizations eligible to respond beyond the West Virginia contractor licensure requirement. No incumbent contractors or current vendors are listed in the available documentation. Bidders must submit pricing as a lump sum cost on the agency-provided pricing page with all delivery charges included and no separate fees permitted, and must furnish a 5 percent bid bond, a 100 percent performance bond, and a 100 percent labor/material payment bond prior to contract award. Commercial General Liability Insurance of $1,000,000 per occurrence and Automobile Liability Insurance of $1,000,000 per occurrence must be maintained with the State named as additional insured. Ten percent retainage is held on each pay application with 50 percent available at substantial completion and the remainder at final completion. No specific contract award value or budget range is disclosed in the solicitation documents; interested vendors should contact Philip K. Farley at the West Virginia Division of Administrative Services at (304) 549-1050 or philip.k.farley@wv.gov for detailed specifications and manufacturer requirements.