Replacement of Hot Water Heaters: Addendum #1

The West Virginia Division of Corrections and Rehabilitation, on behalf of Braxton County's Central Regional Jail and Correctional Facility in Sutton, issued a Request for Quotation (RFQ) numbered DCR1900000069 for the replacement of hot water heating equipment. The procurement seeks the removal and replacement of three natural gas-fired hot water heaters: two existing 225-gallon PVI Model 500 P 225A-TPL units (installed in 2007) located in Pod A's mechanical room on the second floor, and one existing 90-gallon PVI Model 500 8P90APG unit (installed in 1992) located in the administrative area's first-floor mechanical room. The contractor must supply all materials, labor, and equipment necessary for the project, including replacement expansion tanks, new copper piping with insulation, a replacement recirculating pump (Taco Cartridge Circulator 005-BF2-2), a replacement high-low water manifold system, and proper disposal of existing tanks and burner assemblies. Required qualifications include holding a valid West Virginia Contractors License, maintaining Commercial General Liability Insurance of at least $1,000,000 per occurrence, providing proof of workers' compensation insurance, and complying with facility security requirements including background checks for all personnel. The contractor must submit pricing as a lump sum quotation with costs written in both words and numbers, provide a 5 percent bid bond, 100 percent performance bond, and 100 percent labor/material payment bond prior to award, and deliver a one-year warranty on all work along with product data, shop drawings, field test and commissioning reports, operations and maintenance manuals, and as-built drawings upon completion. A mandatory pre-bid conference was held on February 19, 2019, at 10:00 AM EST, with questions due by February 26, 2019, at 10:00 AM EST, and bids due by 1:30 PM EST on March 5, 2019. The project is a fixed-period contract with a 60-calendar-day completion deadline from the Notice to Proceed, and all work must comply with current building codes, applicable federal and state laws, and local labor market hiring requirements mandating that at least 75 percent of employees be hired from the local labor market.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. There is no reference to existing infrastructure or technology requiring integration beyond the specified equipment models and component systems. Payment terms include arrears payment with 10 percent retainage held until project completion, with 50 percent of retainage available at substantial completion and the remainder at final completion. The RFQ does not provide explicit budget ranges or award values in the documents reviewed, as pricing fields are indicated as "0.00000," requiring vendors to submit their own pricing proposals. Equipment is to be shipped to the Central Regional Jail at 1255 Dyer Hill Road, Sutton, West Virginia 26601, with invoicing directed to the Division of Corrections Central Office in Charleston, West Virginia. Interested vendors should direct inquiries to Philip K. Farley at (304) 558-2036 or philip.k.farley@wv.gov.