Repair Services for Lawn, Field and Landscape Maintenance Equipment

The City of Tampa's Parks & Recreation Department is seeking a contractor to provide comprehensive repair services for lawn, field, and landscape maintenance equipment through Bid No. 26-P-00041. The procurement covers repair and maintenance services for equipment from nineteen manufacturers, including Toro, John Deere, Stihl, and others, with required services spanning engine and differential rebuilds, transmission repairs, hydraulic system maintenance, electrical repairs, and fuel system services. Bidders must maintain a repair facility within Tampa city limits, have authorized dealer status for specified equipment brands, and employ at least two trained technicians. The technical specifications mandate a 72-hour standard turnaround time for repairs, with estimates required within 24 hours of equipment receipt. Sealed bids must be submitted electronically via the OpenGov eProcurement Portal by 3:00 p.m. on January 5, 2026, with questions to be submitted through the portal no later than six business days prior to the bid opening. Evaluation criteria include years of equipment repair experience, emergency service availability, commercial references, and dedicated staff qualifications.

The contract is specifically designated as a Sheltered Market for Small Local Business Enterprises (SLBEs), with a 5% bid discount available to certified SLBEs not to exceed $10,000. The City will provide a bid preference to local businesses, and contractors must complete several mandatory forms including the DMI-40 Letter of Intent and DMI-30 Payment Package forms to document subcontractor relationships and payments. The estimated contract value is $40,000, with an initial one-year award period and options for three additional one-year renewals. Successful bidders must provide proof of Florida business registration, comply with E-Verify requirements, and maintain appropriate insurance. The contract allows for potential utilization by the Government Purchasing Council of Hillsborough County members, expanding the potential scope beyond the immediate Tampa jurisdiction. Award decisions will be made within 120 days of bid opening, with a provision for protests to be filed within five business days of the notice of intent to award.