26-P-00041_-_DMI-45-Form-EBO-Determination-Letter-SLBE.pdf

This is an Equal Business Opportunity (EBO) Determination Letter issued by the City of Tampa's Parks & Recreation Department for contract 26-P-00041, which covers repair services for lawn, field, and landscape maintenance equipment. The project encompasses comprehensive repair services for equipment from nineteen manufacturers, including engine and differential rebuilds, transmission repairs, hydraulic system maintenance, electrical repairs, and fuel system services. Bidders must maintain a repair facility within Tampa city limits, possess authorized dealer status for specified equipment brands, and employ at least two trained technicians. The contract specifies a 72-hour standard turnaround time for repairs with estimates required within 24 hours of equipment receipt. Sealed bids must be submitted electronically via the OpenGov eProcurement Portal by 3:00 p.m. on January 5, 2026. The estimated contract value is $40,000, with an initial one-year award period and options for three additional one-year renewals. Award decisions will be made within 120 days of bid opening.

The contract is designated as a Sheltered Market exclusively for Small Local Business Enterprises (SLBEs), with a 5% bid discount available to certified SLBEs not to exceed $10,000. No subcontracting goals have been set for SLBE participation. This determination was reviewed and approved on November 5, 2025, by the EBO office, with the scope determined not to meet parameters for a narrowly tailored requirement, resulting in a traditional solicitation structure. Successful bidders must provide proof of Florida business registration, comply with E-Verify requirements, maintain appropriate insurance, and complete mandatory documentation forms including the DMI-40 Letter of Intent and DMI-30 Payment Package forms.