Rental / Service of Portable Toilets

The City of Owensboro, Kentucky is requesting proposals under RFP 4497 for rental and service of portable toilets across various City divisions, with proposals due November 12, 2026. Bidders must submit notarized Kentucky preference-law affidavits claiming qualified bidder status under 200 KAR 5:410(3), nonprofit status furthering KRS Chapter 163 purposes, qualified nonprofit agency status for individuals with severe disabilities, or resident bidder status. Qualified nonprofit agencies must employ individuals with severe disabilities for at least 75 percent of direct labor man hours and remain registered in good standing with the Secretary of State. Resident bidders must swear under penalty of perjury that they are authorized to transact business in Kentucky and have maintained Kentucky income tax filings, unemployment insurance payments, and an active Kentucky workers' compensation policy for at least one year before and through the advertisement date. The City may request supporting documentation and disqualify bidders who do not provide it.

The scope covers standard and ADA-compliant portable toilets and wash stations at long-term locations including parks, golf courses, and airport practice fields, with service frequencies of once to twice weekly on 5- to 12-month terms. Special-event support covers the Air Show, Illuminate, All American 4th of July, BBQ & Barrels, and Friday After Five. For the Convention Center, the City supplies a mobile trailer and handles its septic pumping, and vendors price weekly servicing from May through September only. Pricing covers one-day, three-day, seven-day, one-month, six-month, and twelve-month rentals. Quantities are estimates, and the City may request additional units or services at other locations. No subcontractors are permitted.

Pricing must be F.O.B. Destination with no freight charges. Awarded vendors must obtain a City of Owensboro business license within ten business days of award, at a $75 fee unless an exemption applies. Required insurance includes statutory workers' compensation, commercial general liability of $1 million per occurrence and $2 million aggregate, and commercial automobile liability of $1 million combined single limit, with the City named as additional insured. The contract is governed by Kentucky law with Daviess County Circuit Court jurisdiction. Vendors who fail to perform may be disqualified from City bidding for up to five years.