Rental Car Concessions (Non-Exclusive) at Tallahassee International Airport

The City of Tallahassee is seeking competitive proposals for non-exclusive vehicle rental car concessions at Tallahassee International Airport, with the intent to award up to five agreements to qualified firms. The procurement allows selected respondents to operate branded rental car services from five in-terminal concession counters, with potential access to Quick-Turnaround (QTA) Facility spaces. Minimum qualifications for respondents include five years of experience operating rental car businesses at commercial-service airports, demonstrated financial capability, adequate fleet commitment, and acceptance of at least three major credit cards. Proposals must include a Minimum Annual Guarantee (MAG) for the first agreement year, with concession fees calculated as the greater of the MAG or ten percent of annual Gross Receipts. Key dates include a mandatory pre-proposal meeting and site visit on January 21, 2026, written questions due by February 4, 2026, City responses by February 11, 2026, and proposal submissions due February 26, 2026, at 2:30 p.m. ET, with scoring meetings scheduled for March 12, 2026.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract term is twenty years from the Commencement Date with no renewal options, and successful respondents will be required to maintain comprehensive insurance coverage, including $5,000,000 commercial general liability, $1,000,000 business automobile liability, and $1,000,000 environmental impairment pollution liability. The City will fund the new QTA Facility construction using Customer Facility Charge (CFC) revenues collected at $4.50 per rental transaction day, with successful respondents responsible for interior improvements and tenant build-out costs. Respondents must complete and submit seven mandatory forms, including references, drug-free workplace certification, conflict of interest disclosure, and other required documentation. While specific award values are not explicitly stated, vendors will be responsible for concession fees, land lease rates, ready return space fees, and fuel flowage fees, with all rates subject to annual Consumer Price Index adjustments not exceeding five percent per year.