Employee Survey and Assessment Tool

The State of Oregon Department of Administrative Services, State Procurement Services (DAS SPS), on behalf of the Chief Human Resources Office (CHRO), is seeking an online employee survey and assessment tool through RFP S-10700-00011391. The procurement requires a web-based portal that enables secure employer/employee management assessment surveys with comprehensive features including interactive online access, assessment reporting, management benchmarking, individual profile customization, analysis calculation, and succession planning. The tool must be compatible with Workday and hosted entirely within the continental United States. Evaluation of proposals will occur across six criteria: Executive Summary (10 points), Company Profile (15 points), Administrative/Technical Proposal (30 points), Account Management (15 points), Example of Services (15 points), and References (15 points). Key procurement dates include a pre-proposal conference on February 21, 2025, at 10 AM, questions due by March 3, 2025, and proposals due March 21, 2025, by 5 PM, with an anticipated contract award date of April 21, 2025. The anticipated contract term is two years with potential renewals up to a cumulative maximum of ten years.

The procurement strongly encourages participation from small businesses certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID), specifically targeting disadvantaged, minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Proposers must demonstrate fiscal responsibility, provide proof of insurance, and complete a Responsibility Inquiry form disclosing financial resources, past performance, and legal standing. Specific insurance requirements include workers' compensation, commercial general liability ($1M per occurrence/$2M aggregate), automobile liability ($1M), professional liability ($1M per claim/$2M aggregate), and excess/umbrella insurance. Proposers with 50 or more full-time workers and contracts exceeding $500,000 must provide a Pay Equity Certificate. While the maximum not-to-exceed compensation amount is not specified in the documents, the cost proposal form requires detailed, all-inclusive hourly rates covering salaries, benefits, supplies, travel, and other business expenses. The procurement emphasizes comprehensive evaluation of proposers' capabilities to deliver a robust, secure, and flexible employee assessment platform.