Refrigerator, Microwave and Toaster- BID

The City of Philadelphia is requesting bids on a refrigerator, microwave, and toaster under micro-purchase rules, with bids due July 17, 2026. Sellers must quote all three items to be eligible for award; the City reserves the right to award as a whole or by individual line item, whichever serves its best interest, and will award to the lowest responsible bidder.

Specifications require a refrigerator with minimum 30-inch width, minimum 18 cubic feet capacity, top-freezer arrangement, and left/right installable handles with a maximum of two control knobs; a toaster oven with bake and convection capabilities and physical knobs; and a microwave with minimum 1.5 cubic feet capacity and turntable.

The total contract amount cannot exceed $41,000, subject to annual adjustment by the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, rounded to the nearest $1,000. The contract term is 365 days from the effective date with no extensions or renewals permitted. All products must be delivered FOB Destination Point at quoted prices. Quoted prices must be net and exclusive of taxes, as the City is exempt from federal excise, transportation, and Pennsylvania sales and use taxes.

The seller must procure workers' compensation insurance at statutory limits, general liability insurance with a minimum limit of $500,000 per occurrence, and automobile liability insurance with a minimum limit of $300,000 per occurrence. All terms and prices remain valid for 60 days from the submission date and cannot be modified after bid opening. Quotes must be submitted electronically through PHLContracts; if a seller submits multiple quotes, only the last one received by the deadline will be considered. No delivery or services are to commence until the department provides written notification.