Seller_SOP_Checklist B2727543.pdf
PDF 189 KB Posted
- Attached to
- Refrigerator, Microwave and Toaster- BID
- Solicitation number
- B2727543
- Issued by
- Pennsylvania
About this file
Seller Standard Operating Procedures Checklist for Pennsylvania Micro Purchase
This is a Seller Standard Operating Procedures (SOP) Checklist document supporting a micro purchase bid opportunity for refrigerator, microwave, and toaster equipment issued by a Pennsylvania municipality. The checklist outlines the procedural requirements and operational guidelines that sellers must follow when responding to and fulfilling the bid requirements. The purchase will be awarded as a whole or by line item, at the discretion of the city, to the lowest responsible bidder. Bidders must submit quotations for all items to remain eligible for award consideration. Sellers are explicitly instructed not to deliver products or provide any services until receiving formal notification from the issuing department.
The SOP checklist serves as a standardized reference document to ensure compliance with the city's procurement protocols and seller expectations throughout the bidding and fulfillment process. Key operational requirements detailed in the checklist establish baseline standards for seller performance, documentation, communication procedures, and delivery obligations. The document functions as a quality assurance mechanism to standardize seller conduct across municipal procurement activities and maintain consistency in contract administration for this micro purchase award.
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Other files
| File | Type | Posted |
|---|---|---|
| Micro Purchase Terms and Conditions B2727543.pdf | ||
| refrigerator.jpg | JPG image | |
| toaster.jpg | JPG image | |
| LGBTQ Applicant Opportunity Data Form B2727543.pdf | ||
| BID SOLICITATION apppliances.docx | DOCX document | |
| microwave.jpg | JPG image | |
| PHL-Contracts-Consent_Authorization B2727543.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .