Refrigerator and Microwave Appliances Services

Southern Connecticut State University (SCSU), a constituent unit of the Connecticut State Colleges and Universities System, is issuing Request for Proposal (RFP) 26-SCSU-3 for comprehensive refrigerator and microwave appliance services for its residential facilities. This is a full-service, lease-based procurement rather than equipment purchase, requiring the selected vendor to provide supply, delivery, installation, maintenance, repair, replacement, and removal of approximately 933 deployed compact refrigerator and microwave units, plus a minimum of 30 on-site backup units. All equipment must meet UL or ETL safety listings, include internal power-management systems preventing simultaneous high-load operation, and incorporate fire or smoke detection features. Vendors must demonstrate experience in higher education or residential settings, provide minimum three institutional references preferably from comparable institutions, and demonstrate financial capacity and staffing capabilities to manage end-to-end program operations with minimal disruption to residential operations and in alignment with academic housing schedules. Proposals will be evaluated on understanding of scope, vendor experience and past performance, operational capacity, equipment quality and technical compliance, and pricing and overall value, with award made on a best-value basis. The solicitation opened May 18, 2026 at 2:00 PM EDT, with a question and answer period running through May 21, 2026 at 12:00 PM EDT, and proposals due May 29, 2026 at 12:00 PM EDT through the DAS State Contracting Portal in PDF format. The selected vendor must complete delivery and installation by August 3, 2026, with a three-year contract term plus an option to renew for two additional one-year periods, with payment terms of Net 45 Days.

No specific set-aside designations for disadvantaged enterprises or restrictions on organization types are identified in the solicitation documents. The RFP does not identify any incumbent vendors or current contractors for this service. All vendors are eligible to respond to this bid, and vendors must comply with all Connecticut state contracting requirements including nondiscrimination certifications, campaign contribution restrictions, and ethics law compliance. Vendors must submit fully inclusive pricing for all delivery, installation, maintenance, and replacement services on either an annual or semester-based per-unit cost basis, and must provide an allowance for replacement of commonly damaged components representing approximately 5-10 percent of total units annually, maintain detailed replacement parts pricing, and identify any additional fees for damage, loss, or non-standard services. No estimated total contract value is specified in the solicitation documents. The primary contact for questions is Ashlee Matthews at Southern Connecticut State University, 501 Crescent Street, New Haven, Connecticut 06515, telephone 203-392-5244, email matthewsa13@southernct.edu.