Refrigeration maintenance and repair

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Department of Agriculture, issued Centralized Request for Quote (CRFQ) 1400 AGR2400000003 to establish an open-end master agreement for refrigeration maintenance and repair services at Cedar Lakes Conference Center located in Ripley, West Virginia. The procurement seeks qualified vendors to provide ongoing maintenance and repair services for refrigeration equipment serving the State FFA-FHA Camp Administrative Services operations. Vendors must submit pricing proposals on Exhibit C of the solicitation documents, with services to be invoiced to the Department of Agriculture at Cedar Lakes Conference Center, 1900 Kanawha Boulevard East, Charleston, West Virginia, and materials shipped to 82 FFA Drive, Ripley, West Virginia. A mandatory pre-bid meeting was held on August 23, 2023, at 10:00 AM at Cedar Lakes Conference Center, with a vendor question deadline of August 25, 2023. Proposals were due on September 6, 2023, at 1:30 PM to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. All inquiries must be directed in writing to Crystal G. Hustead at crystal.g.hustead@wv.gov or (304) 558-2402. The contract utilizes commodity code 70142011 and requires vendors to acknowledge receipt of all addenda by completing the Addendum Acknowledgement Form with their bid submission to avoid potential disqualification.

The solicitation documents do not specify set-aside designations, small business restrictions, or disadvantaged enterprise requirements. No incumbent vendor information or current contractor details are identified in the available procurement materials. Similarly, the documents do not disclose specific budget ranges or anticipated award values for this open-end contract arrangement. Vendors must comply with all mandatory state procurement requirements including vendor registration with the State of West Virginia, proof of non-debarment status at both federal and state levels, valid bid bonds equal to a minimum of 5 percent of the total bid amount, workers' compensation and unemployment compensation compliance documentation, and signed drug-free workplace affidavits as required for contracts exceeding $25,000. Subcontractor listings must be submitted within one business day of bid opening. The contract term and renewal options are not specified in the available solicitation excerpts, though the open-end structure indicates a flexible, long-term service arrangement subject to performance and funding availability.