Addendum 1.pdf
PDF 255 KB Posted
- Attached to
- REFRIGERATION MAINTENANCE AND REPAIR
- Solicitation number
- CRFQ 1400 AGR2400000003 2
- Issued by
- Jefferson County, West Virginia
About this file
This is Addendum 1 to a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Department of Agriculture. The solicitation seeks bids to establish an open-end contract for refrigeration maintenance and repair services at Cedar Lakes Conference Center. A mandatory pre-bid meeting was held on August 23, 2023, and the vendor question deadline was August 25, 2023. The solicitation closes on September 6, 2023, at 1:30 p.m. Bids should be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. The primary purpose of this addendum is to publish the mandatory pre-bid meeting sign-in sheet; no other changes to the solicitation are included.
Pricing for refrigeration maintenance and repair services is to be provided by vendors on Exhibit C Pricing Page, with the specific pricing structure and payment terms to be detailed in the attached documents. The solicitation number is CRFQ 1400 AGR2400000003, Version 2. Vendors must acknowledge receipt of all addenda, including this Addendum 1, by completing the Addendum Acknowledgement Form and submitting it with their bid to avoid potential disqualification. All questions regarding the solicitation must be submitted in writing to Crystal G. Hustead at crystal.g.hustead@wv.gov prior to the question period deadline.
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Text version
Date Printed: Aug 25, 2023 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 1276507 Reason for Modification:
Doc Description: REFRIGERATION MAINTENANCE AND REPAIR ADDENDUM 1
TO PUBLISH PRE-BID
MEETING SIGN-IN SHEETS
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2023-08-25 2023-09-06 13:30 CRFQ 1400 AGR2400000003 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Crystal G Hustead
(304) 558-2402 crystal.g.hustead@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 25, 2023 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
THE STATE OF WEST VIRGINIA PURCHASING DIVISION FOR THE AGENCY, WEST VIRGINIA DEPARTMENT OF AGRICULTURE, IS SOLICITING BIDS TO ESTABLISH AN OPEN-END CONTRACT FOR REFRIGERATION MAINTENANCE
AND REPAIR AT CEDAR LAKES CONFERENCE CENTER PER THE ATTACHED DOCUMENTS.
***QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO CRYSTAL.G.HUSTEAD@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE INSTRUCTIONS TO VENDORS SUBMITTING BIDS***
INVOICE TO SHIP TO
AGRICULTURE
DEPARTMENT OF
STATE FFA-FHA CAMP
ADMINISTRATIVE SERVICES CEDAR LAKES
CONFERENCE CENTER
1900 KANAWHA BLVD E 82 FFA DR
CHARLESTON WV RIPLEY WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Refrigeration Maintenance & Repair
Comm Code Manufacturer Specification Model #
70142011
Extended Description:
Pricing to be included on Exhibit C Pricing Page
SCHEDULE OF EVENTS
Line Event Event Date
1 MANDATORY PRE-BID MEETING 2023-08-23
2 VENDOR QUESTION DEADLINE 2023-08-25
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.]
Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.]
(“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
CRFQ AGR2400000003
1. To publish mandatory pre-bid meeting sign-in sheet
No other changes
ATTACHMENT A
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:_____________
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
AGR2400000003
| Draft_CRFQ_1400_AGR2400000003_2_WV_CRFQ_FORM |
| 1 |
| 1 |
| 2 |
| Addendum Acknowledgement |
| CRFQ AGR2400000003 Sign In Sheet (1) |
| Addendum Acknowledgement |
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