Records Center Facility Replacement

Sarasota County has issued a Request for Information (RFI) seeking properties for a new Records Center facility to serve the Clerk of the Circuit Court and County Comptroller. The procurement aims to acquire either an existing property for renovation or an unimproved site for development, with specific requirements for a 26,000 square foot facility capable of housing 14-18 staff members. The proposed location must be within a 1-mile radius of 2000 Main Street in Sarasota, Florida, situated on a 2.5+ acre parcel in FEMA Flood Zone X with compatible zoning. Respondents must provide comprehensive details including property surveys, floor plans, photographs, and narratives addressing land, design, construction, and potential lease conditions. The facility requires specialized spaces such as secure document storage, evidence vaults, processing areas, administrative spaces, and supporting infrastructure including data systems, building automation, security systems, and a full-building emergency generator. The RFI response deadline is October 10, 2025, at 2:30 pm, with a deadline for questions on September 23, 2025. Responses must be submitted electronically through the specified procurement portal.

The RFI encourages sustainable practices and offers preferences for local and American businesses, though no specific set-aside designations are explicitly mentioned. Respondents must comply with non-discrimination policies, immigration and employment verification, and technology security standards. The County emphasizes that this RFI represents the first step in a potential two-step process, with no guarantees of a formal solicitation or contract award. All submitted materials may become part of the public record, and the procurement is subject to the availability of lawfully budgeted and appropriated funds. While no specific budget range is provided, the comprehensive facility requirements suggest a significant capital investment. The project contact is Melissa Neel, a Senior Procurement & Contracts Specialist, who can be reached for additional inquiries. Potential respondents are advised to thoroughly review the documentation and understand that the County is seeking flexible solutions for modernizing its records management capabilities.