Rebid IDOT Continuous Count Sites in D1

The Illinois Department of Transportation (IDOT) is issuing a rebid Invitation for Bid (IFB) for Continuous Count Sites maintenance and repair services in District One, solicitation number 26-494DOT-FINAD-B-51511. This on-call electrical services contract covers traffic counting equipment across Cook, Lake, McHenry, Kane, DuPage, and Will counties. The contractor must provide comprehensive maintenance and repair services for various traffic counting systems, including in-pavement detector loops, Piezo axle sensors, TIRTL traffic counter systems, video traffic counters, controller cabinets, and solar power systems. The selected vendor must maintain at least two responsible representatives available during normal business hours, be located within a three-hour drive time of service locations, and respond to priority service calls within 24 hours with completion within five days, routine work items within 20 days, and annual maintenance or new installations within 90 days. Compensation is structured as hourly rates for journeyman electricians and laborers, plus equipment usage charges; parts and materials under $25 are included in hourly rates, while those exceeding $25 are reimbursed at actual cost plus tiered markups. The contractor must provide all labor, tools, equipment, materials, and testing instruments, furnish electronic mail and cellular telephone capabilities, comply with Illinois Manual on Uniform Traffic Control Devices standards, and submit detailed site visit reports documenting system functionality and calibration. Bid submissions are due April 8, 2026, with all bids submitted electronically through BidBuy and evaluated on responsibility, responsiveness, and price, with award made to the lowest priced responsive and responsible bidder. The bid must remain firm for 180 days from opening.

The contract may include designation as a Small Business Set-Aside, requiring registered participation in the Illinois Small Business Set-Aside Program by the bid due date with subcontracting limited to 49 percent of contract value. Vendors must submit either an IPG Active Registered Vendor Disclosure (if currently registered with the Illinois Procurement Gateway) or a comprehensive Vendor Disclosure form, along with the Offer to the State of Illinois and applicable Business Enterprise Program or Veterans Small Business Program Utilization Plans if applicable. The State reserves the right to request clarifications, inspect premises, and conduct interviews to verify bid contents, with protests regarding specifications due within fourteen days of solicitation posting and protests regarding award decisions due within fourteen days of learning of rejection or award. The unsigned contract indicates an initial term of thirty-six months with a maximum total term not exceeding ten years when including renewal and extension options; no subcontractors are permitted. The contract requires General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law. The contract is partially funded with Federal funds, with the percentage and dollar amount to be disclosed upon notice of award, and monetary deductions ranging from $50 to $100 per day apply for failure to meet specified response and completion timeframes.