REBID District 3 Ladd and Sycamore Maintenance Yard Generator and Installation

The Illinois Department of Transportation District 3 is requesting bids for the design, procurement, and installation of whole-site backup generators at the Ladd Maintenance Headquarters in Spring Valley and the Sycamore Maintenance Headquarters in Sycamore, Illinois under IFB B-54297, with bids due November 5, 2026. This is a rebid opportunity. The solicitation is open to all vendors registered in BidBuy with no stated set-aside or preference program restrictions, though vendors may claim Illinois Business Preference or Domestic Product Preference under the Illinois Procurement Code if qualified.

The scope encompasses natural gas standby engine generators with all necessary equipment and parts as specified in the attached generator plans and parts lists, including fuel systems, transfer switches, electrical integration, and site-specific infrastructure modifications. The vendor must submit a construction schedule within 30 days of contract execution and commence work between March 15 and November 15, with any work started prior to November 15 completing before that date.

The initial contract term is 24 months from the last dated signature, with a maximum total term not to exceed 10 years including extensions. The total contract price is estimated and not to exceed an amount to be entered by the State prior to execution. All freight costs must be included in unit pricing. Delivery is FOB destination, freight prepaid, during regular workweeks between 8:00 a.m. and 2:00 p.m.

The vendor must maintain general commercial liability insurance of $1 million per occurrence and $2 million annual aggregate, auto liability insurance of $1 million per occurrence, and workers' compensation insurance as required by law. All work is subject to prevailing wage requirements. Subcontractors with annual value of $100,000 or more require prior written approval and must provide Illinois Standard Certifications. A non-mandatory pre-submission conference and site walk-through are scheduled for October 28, 2026 at 9:00 a.m. at Ladd and 11:00 a.m. at Sycamore; attendance confirmation is required two business days in advance. Bids must remain firm for 180 days. Winning bids valued at $1,000 or more are subject to a $15 Minority Contractor Opportunity Initiative fee. The project does not receive federal funding.