REBID District 3 Ladd and Sycamore Maintenance Yard Generator and Installation

The Illinois Department of Transportation District 3 is soliciting bids for the installation of whole-site backup generators at the Ladd and Sycamore Maintenance Yards, with bids due August 13, 2026 and non-mandatory pre-submission conferences scheduled for August 3 at both locations.

The scope encompasses installation of natural gas standby engine generators with automatic transfer switches, electrical distribution panel modifications, concrete generator pads, grounding systems, and control wiring at two locations in Bureau County (Ladd) and DeKalb County (Sycamore). The Ladd yard requires a 96 kW/120 kVA generator with a 400-amp automatic transfer switch; Sycamore requires a 60 kW/75 kVA generator with a 225-amp automatic transfer switch. All work must comply with the 2023 National Electrical Code. The contractor must coordinate with utility companies (Ameren Illinois, ComEd, and Nicor Gas), obtain all necessary federal, state, county, and local permits, and provide a construction schedule within 30 days of contract execution. Work must be completed between March 15 and November 15, with no construction permitted during the winter operation schedule from November 1 through April 1. Surface material removal, excavation, trenching, backfill, and compaction will be performed by IDOT staff; the contractor is responsible for equipment provision, programming, coordination, and all utility charges. Estimated utility work costs are approximately $7,500 per location.

The vendor must maintain $1,000,000 per occurrence/$2,000,000 annual aggregate general commercial liability insurance, $1,000,000 per occurrence auto liability insurance, and workers' compensation insurance as required by law. The initial contract term is 24 months from the last dated signature, with a maximum total term not to exceed 10 years including renewals or extensions. All freight and permit costs must be included in unit pricing. Bids must remain firm for 180 days from opening. The solicitation is open to all vendors registered in BidBuy; no bid or performance bond is required. Subcontracting is permitted with prior written approval; subcontracts exceeding $100,000 annually require Financial Disclosures and Conflicts of Interest documentation. A $15 Minority Contractor Opportunity Initiative fee will be deducted from the first payment on contracts of $1,000 or more. Award will be made to the lowest priced responsive and responsible bidder.