Rain Gutters Purchase, Maintenance, and Installation Services

Seminole County Public Schools (SCPS) has issued Invitation to Bid (ITB) #24250036B-TL for Rain Gutters Purchase, Maintenance, and Installation Services across its comprehensive district infrastructure, which includes 37 elementary schools, 12 middle schools, nine high schools, six special centers, a virtual school, and four charter schools. The procurement seeks contractor(s) to provide preventative maintenance, installation, replacement, and repair services for building gutters, with specific requirements for fabrication, removal of existing gutters, proper installation techniques, and flow testing. The solicitation mandates extensive technical specifications for gutter materials, including 7" and 9" aluminum box gutters, with precise requirements for gauges, finishes, and installation methodologies. A voluntary pre-solicitation meeting is scheduled for October 29, 2024, at 10:00 AM EST via WebEx, with bidder questions due by November 1, 2024, and submittals required by 3:00 PM on November 14, 2024. The contract will be awarded on an "all or none" basis to the lowest responsive and responsible bidder(s), with potential for multiple awards, and will cover a three-year term from December 17, 2024, with options for two additional two-year renewal periods.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Two bidders have already been identified in the process: Architectural Sheet Metal, Inc. and RMS Orlando, Inc., both located in Orlando, FL. The contract includes comprehensive insurance requirements, mandating Commercial General Liability, Product Liability, Automobile Liability, Workers' Compensation, and Professional Liability coverage with specific minimum coverage amounts. The fiscal impact is estimated at $100,000 annually, to be funded through General Funds, with pricing to remain fixed for the first twelve months and potential annual price adjustments based on the Consumer Price Index (CPI) not exceeding 3% per year. Contractors will be subject to a 15% subcontractor markup and must provide services across a comprehensive range of gutter-related needs. The School Board reserves the right to cancel the contract by providing 30 days' notice before the end of any fiscal year, and there is no guaranteed minimum or maximum dollar amount, as this is an indefinite quantity contract.