QTY 2 - HP OfficeJet Pro 9730e

The City of Philadelphia is procuring two HP OfficeJet Pro 9730e multifunction devices through a formal office automation contract opportunity. The procurement requires vendors to provide complete installation and configuration services at the City's designated location, including equipment setup at the desktop, debris removal, product configuration, and instruction or training services as requested by City departments. All deliveries must be inside deliveries to a loading dock; drop shipments are not acceptable. Vendors must submit product literature upon the City's request and comply with strict warranty and maintenance requirements, including extended warranty coverage of a minimum three years for tablets and peripherals, four years for personal computers and laptops, and five years for servers and IT appliances. The contract mandates on-site maintenance with next-day response within 24 hours, covering all parts and labor, with vendors able to select between three-year or five-year limited-option maintenance plans. Refurbished equipment is not permitted for this procurement. The contract opportunity was posted on April 13, 2026, with a submission deadline of April 19, 2026, and vendors must submit all quotes through the PHLContracts platform while completing mandatory procedural requirements outlined in the seller checklist.

The Local Business Entity (LBE) Program does not apply to the Office Automation Program; however, vendors must still respond to the LBE certification question to proceed with quote submission. The opportunity does not identify any incumbent vendors or current contractors, nor does it specify set-aside designations or restrictions limiting responses to particular organization types. No specific budget range or award value is detailed in the available procurement documents, as the solicitation focuses on equipment procurement with pricing determined through the competitive bidding process. Vendors must maintain the appropriate "Seller" role when accessing the PHLContracts platform and ensure all submission requirements are satisfied before the April 19, 2026 deadline to avoid validation errors. The City will evaluate proposals based on vendors' ability to meet the technical specifications, warranty and maintenance requirements, service delivery standards, and submission compliance outlined in the Office Automation Form B2626843.