Seller Office Automation Checklist B2626843.pdf
PDF 122 KB Posted
- Attached to
- QTY 2 - HP OfficeJet Pro 9730e
- Solicitation number
- B2626843
- Issued by
- Pennsylvania
About this file
This document is a seller checklist for the City of Philadelphia Procurement Department's Office Automation Program, outlining the procedural steps required for vendors to submit quotes through the PHLContracts platform. The related contract opportunity involves the procurement of two HP OfficeJet Pro 9730e units for the City of Philadelphia in Pennsylvania. The checklist guides sellers through a multi-step submission process including General, Items, Questions, Terms & Conditions, Attachments, and Summary tabs. Vendors must complete all mandatory fields and answer required questions before submission, with the process requiring users to save and continue after each section to avoid validation errors. The seller must maintain the appropriate "Seller" role rather than "Seller Admin" role when accessing the platform.
All deliveries specified in the contract opportunity are inside deliveries to a loading dock, with vendors responsible for providing installation and configuration services unless otherwise directed. Vendors must submit product literature to the City upon request. The Local Business Entity (LBE) Program does not apply to the Office Automation Program, though the LBE certification question must be answered to proceed with quote submission. No specific pricing terms, response deadlines, award dates, or contract terms are detailed in this checklist document, as it functions primarily as a procedural guide for the quote submission process rather than a comprehensive bid solicitation.
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| File | Type | Posted |
|---|---|---|
| OA Form B2626843.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Office Automation Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role *** Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue" The LBE Program does not apply to the Office Automation Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Review Office Automation Form for installation, configuration, and maintenance requirements
Step 8: Accept the terms and conditions of the bid
Step 9: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .