Purchasing Card Expense, Invoice, & Compliance Monitoring Services

Hillsborough County Procurement Services Department is seeking competitive sealed bids for Purchasing Card Expense, Invoice, and Compliance Monitoring Services through Invitation to Bid ITB-26-00093. The county requires a qualified contractor to perform monthly, independent audits of purchasing card transactions and declined transactions, specifically excluding declining balance, term, departmental accounts, and international transaction fees. The successful vendor must provide a subscription-based solution compliant with Payment Card Industry Data Security Standard (PCI DSS) and deliver monthly audit reports in Microsoft Excel format within 10 business days of receiving data. Contractors must demonstrate experience with Bank of America merchant vendor accounts and proven capabilities in compliance monitoring services. The bid is due on January 23, 2026, at 2:00 P.M. Eastern Time through the County's electronic bidding system (Euna Procurement), with no specified site visits or pre-bid conferences. The contract period will run until September 30, 2027, with services to be delivered within 10 days of receiving a purchase order.

The procurement opportunity appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Award will be made to the lowest responsive and responsible bidder meeting all specifications, with the county issuing a Blanket Purchase Agreement (BPA) or Contract Purchase Agreement (CPA) following the award. The estimated project budget is $55,548.72, and the contract is non-exclusive with no guaranteed minimum purchase. Vendors must comply with comprehensive insurance requirements, including Commercial General Liability, Automobile Liability, Workers' Compensation, and Professional Liability coverage. Additional requirements include submitting a completed W-9 form, Drug-Free Workplace Certification, and passing a detailed Vendor Security Outsourcing Questionnaire that evaluates physical security, information technology infrastructure, data protection, and access controls. The county will prefer electronic ACH payments and requires vendors to maintain all necessary certifications, including potential SSAE 16 SOC 2 or equivalent standards.