Purchase of Two Large Scale Autonomous Electric Mowers

The City of Arlington, Texas is soliciting competitive bids for the purchase of two fully autonomous, all-electric mower systems designed to maintain large acreage sports turf facilities while minimizing environmental impact and operational costs. The procurement jurisdiction includes Tarrant County and multiple Austin City FIPS codes, with the solicitation posted April 8, 2026, and responses due by April 30, 2026. The required systems must be capable of maintaining properties exceeding 100 acres with a minimum single-charge capacity of 15 acres, variable mowing speeds up to 5 mph, and the ability to sustain operations across a 160-acre complex through multiple operational cycles weekly. The systems must feature fully electric technology with no internal combustion engines, hydraulic systems, or fuel-based components, along with autonomous operation capabilities including programmable routes, remote monitoring, cloud-based management, obstacle detection, emergency stop functionality, and integrated GPS or cellular communication. Bidders must submit completed bid forms, technical specifications, product literature, warranty documentation, delivery schedules, and responses addressing authorized signatures, conflict of interest disclosures, and at least three references from recent customers. The award will be made to the lowest responsive and responsible bidder meeting specifications or providing City-approved equivalent products, with all bids to be submitted electronically through the City's exclusive Bonfire platform; paper submissions are accepted only if sealed, clearly labeled with company name, solicitation number, and title, and received prior to the April 30, 2026 deadline. All pricing must be firm-priced in U.S. dollars on an FOB Destination basis with freight prepaid and allowed, and must include base unit costs, all required components and accessories, delivery, setup, and staff training. The successful vendor must provide on-site staff training and initial operational support, with a minimum one-year warranty (or manufacturer standard, whichever is greater) covering parts, labor, software updates, and technical support.

The solicitation documents do not identify any set-asides for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other restricted vendor categories, nor do they reference any incumbent vendors or existing contractors currently providing similar services. There are no specific references to required integration with existing technology infrastructure or legacy systems. The solicitation does not disclose a specific budget range, contract value, or award value; pricing will be evaluated as a competitive factor with awards made to the lowest responsive and responsible bidder. Successful bidders must comply with standard City of Arlington terms and conditions, including independent contractor status, non-discrimination provisions, compliance with the Immigration and Nationality Act, Americans with Disabilities Act compliance, and indemnification requirements. The contract pricing must remain fixed for ninety days following award, with Net 30 payment terms provided in accordance with the Texas Prompt Payment Act, and the contractor must register for direct deposit with the City's Finance Department and provide certificates of insurance within 14 calendar days of award notification.