6-26-0205 Scope of Work.pdf
PDF 151 KB Posted
- Solicitation number
- 26-0205
- Issued by
- Tarrant County, Austin City, Texas
About this file
This is a Scope of Work document for the City of Arlington, Texas, soliciting bids to procure two (2) fully autonomous, all-electric mower systems designed for large-scale sports turf maintenance. The procurement aims to eliminate fuel and hydraulic leak risks, improve operational efficiency across large complexes, and support consistent maintenance schedules. The City seeks solutions capable of maintaining properties exceeding 100 acres with high-efficiency productivity, minimum 15-acre single-charge capacity, variable mowing speeds up to 5 mph, and the ability to maintain a 160-acre complex through multiple operational cycles in one week. The successful bidder must provide fully electric systems with no internal combustion engines, hydraulic systems, or fuel-based components, along with autonomous operation capabilities including programmable routes, remote monitoring, cloud-based management, obstacle detection, emergency stop functionality, and integrated GPS or cellular communication. Required deliverables include system delivery, setup, calibration, on-site staff training, and initial operational support. Award will be made to the lowest responsive and responsible bidder meeting the specifications or providing City-approved equivalents.
Pricing shall include base unit costs, all required components and accessories, delivery, setup, and staff training. A minimum one-year warranty (or manufacturer standard, whichever is greater) is required, covering parts, labor, software updates, and technical support. Bidders may propose equivalent products if they clearly identify all deviations from specifications, provide complete technical documentation, and demonstrate equal or superior performance, with the City retaining sole authority to determine equivalency. All bids must include completed bid forms, technical specifications, product literature, warranty documentation, and delivery schedules. The City of Arlington exclusively uses the Bonfire platform for solicitation notification and dissemination; bids submitted through other means may result in incomplete specifications or non-compliant submissions. Electronic submission is strongly encouraged, though sealed paper bids are accepted if properly labeled with company name, solicitation number, and title. Late bids will not be accepted.
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Text version
26-0205 Purchase of Two Large Scale Autonomous Electric Mowers
Scope of Work
1. INTENT
The intent of this Invitation to Bid (ITB) is to procure two (2) fully autonomous, all-electric mower systems capable of efficiently maintaining large acreage sports turf while minimizing environmental impact and operational costs. The City is seeking a solution that:
• Eliminates risk of fuel or hydraulic leaks on turf
• Improves operational efficiency across large complexes
• Supports consistent and reliable maintenance schedules
Award will be made to the lowest responsive and responsible bidder meeting the specifications or providing an approved equivalent.
2. SCOPE OF WORK
The successful bidder shall provide:
• Two (2) autonomous electric mower systems
• All necessary software, controls, and communication systems
• Delivery, setup, and commissioning
• Training for City personnel
• Warranty and ongoing support
3. MINIMUM SPECIFICATIONS (OR APPROVED EQUAL)
3.1 Power & Drive System
• Fully electric system
• No internal combustion engine
• No hydraulic systems
• No fuel or oil-based propulsion components
3.2 Autonomous Operation
• Fully autonomous mowing capability
• Programmable routes and scheduling
• Remote monitoring and control capability
• Cloud-based or equivalent system management
3.3 Performance Requirements
• Capable of maintaining large-scale athletic fields
• High-efficiency productivity suitable for multi-acre operations
• Continuous operation with efficient recharge cycles
3.4 Cutting Speed
• Capable of mowing minimum of 15 acres in single charge
• Capable of mowing variable speeds of up to 5 mph
• Capable of mowing 160-acre complex operating several cycles in one week
• Capable of maintaining sports turf to a high-quality finish at a low height
3.5 Coverage Capability
• Suitable for large properties (100+ acres preferred)
• Demonstrated efficiency for large-area maintenance
3.6 Communication & Control
• Integrated GPS, cellular, or equivalent communication system
• Real-time status monitoring
• System alerts and reporting capability
• Manual ride-on option for City staff
3.7 Safety Requirements
• Obstacle detection system
• Emergency stop functionality
• Compliance with applicable safety standards
4. EQUIVALENT PRODUCTS
Bidders may propose equivalent products. To be considered, bidders must:
• Clearly identify all deviations from specifications
• Provide complete technical documentation
• Demonstrate equal or superior performance
The City reserves the sole right to determine equivalency.
5. DELIVERY & IMPLEMENTATION
• Vendor shall provide delivery timeline with bid submission
• Vendor shall include:
o System setup and calibration o On-site training for staff o Initial operational support
6. WARRANTY & SUPPORT
• Minimum one (1) year warranty (or manufacturer standard, whichever is greater)
• Warranty shall include:
o Parts and labor o Software updates o Technical support
7. PRICING
Pricing shall include:
• Base unit cost
• All required components and accessories
• Delivery and setup
• Staff Training
8. SUBMITTAL REQUIREMENTS
Bidders must include:
• Completed bid form
• Technical specifications/Product literature/ Warranty documentation
• Delivery schedule
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