Purchase of Solarwinds Hybrid Cloud Observability Advanced Subscription Renewal

Chatham County, Georgia is soliciting competitive sealed bids for the purchase of a one-year subscription renewal for SolarWinds Hybrid Cloud Observability Advanced 500 node license (Part No. 201086HC, Serial No. SW412798), effective April 24, 2026 through April 24, 2027. Only authorized SolarWinds resellers are eligible to submit bids for this procurement. Bidders must submit proposals online through the Chatham County Purchasing Portal at https://chathamcountyga.bonfirehub.com/portal by the deadline of 2:00 PM on February 20, 2026, with bid opening occurring at the Chatham County Office of the Purchasing Director, 1117 Eisenhower Drive, Suite C, Savannah, Georgia 31406. Vendors must provide firm pricing valid for sixty days from the bid opening date and maintain current Chatham County Tax Certificates while complying with insurance requirements, including Commercial General Liability coverage of $1,000,000, Workers' Compensation with $500,000 limits per accident, and Business Automobile Liability of $1,000,000. The contract includes renewal options for four additional one-year terms if both parties agree. All questions and inquiries must be directed exclusively to Sabrina Tippett, Procurement Specialist, through the County's procurement portal; direct contact with County departments is prohibited. Award will be made to the responsible bidder whose bid offers the best value.

Chatham County has established a combined Minority/Woman Business Enterprise (M/WBE) participation goal of 30% for this procurement, requiring all bidders to demonstrate good faith efforts in subcontracting with qualified M/WBE vendors through documented solicitation of certified minority and women-owned businesses, consideration of contract work breakdowns to facilitate M/WBE involvement, and negotiation with interested M/WBE firms. All bidders must submit comprehensive certifications and compliance documentation, including drug-free workplace policies, non-discrimination promises, E-Verify work authorization compliance, debarment status verification, alien eligibility verification, and lobbying prohibition certifications, with failure to provide complete documentation resulting in bid disqualification as non-responsive. Additionally, bidders with contract values of $500,000 or more must provide references from five recent projects with similar scope of work, while bidders with contract values of $499,000 or less must provide references from owners of at least three projects of various sizes, preferably including government owners. If the contractor has performed work for Chatham County within the previous five years, at least one reference must be from the appropriate Chatham County Government party. References must include detailed project information such as project name, location, owner contact information, awarded bid amount, project start and completion dates, final project cost, number of change orders, and whether the project was completed on time. No specific budget range or award value is disclosed in the solicitation documents.