Purchase of Scanners

The Illinois Department of Healthcare and Family Services (HFS) is seeking to procure four (4) new high-speed scanners for use in St. Clair County. The scanners must include a standard manufacturer warranty and three (3) years of on-site maintenance. All equipment must be new, as refurbished or used equipment will not be accepted. The scanners must meet specific requirements, including speed, average daily scan volume, and compatibility with state-provided workstations. The contract will have a total term of three (3) years, with no renewal options. Bids are due by December 14, 2023, and there will be an optional pre-bid conference on October 26, 2023. Pricing must be submitted through the BidBuy system and include the total cost for the scanners, training, warranty, delivery, and installation, as well as the annual cost for the three-year on-site maintenance.

There are no small business, minority, women, or veteran-owned business set-asides for this procurement. The contract will be awarded to the responsive and responsible bidder submitting the lowest price. No incumbent vendors or current contractors are listed, and no specific budget range or award value is provided. Payment terms include a potential discount for payment within a certain number of days of receipt of a correct invoice.