Purchase of Misting Fans/Coolers

Collier County, Florida is soliciting Quick Quote bids for the purchase of two misting fans/coolers through an informal bidding process funded by the Emergency Management Performance Grant (EMPG) Program designated G0559. The procurement seeks portable misting fan units designed to provide temperature control within enclosed or tented spaces during planned events, unplanned outages, and disaster operations, supplementing the county's existing fleet of two fans to expand capability for simultaneous operations at large sites or separate locations. The misting fans must meet specific technical requirements including dimensions of 25-30 inches wide and maximum 75 inches tall, 110V AC electrical operation at 15A current, minimum 28,000 BtuH cooling capacity, minimum 8,500 cfm airflow, minimum 80-gallon tank capacity, capability to cover areas up to 3,500 square feet, integrated wheels with locking mechanisms, 25-foot minimum power cord length, and NEMA 5-15P plug type with GFCI protection. Units will be deployed to cooling shelters, responder rehabilitation areas, public cooling sites, and work areas lacking air conditioning, with delivery required to the Emergency Services Center in Naples, Florida during normal business hours. The question submission deadline is May 1, 2026 at 5:00 p.m., with quote responses due by May 8, 2026 at 3:00 p.m., submitted electronically through the Collier County Procurement Services Division Online Bidding System at https://procurement.opengov.com/portal/collier-county-fl. Award will be made to the responsive vendor with the lowest quote, with all prices remaining firm from bid opening through September 30th, and this is a one-time purchase with no renewal options.

Vendors must be registered in Florida's Division of Corporations SunBiz system, enrolled in E-Verify, and must provide proof of registrations along with a W-9 Form and Grant Acceptance of Conditions documentation, with new vendors to Collier County required to complete a new vendor form prior to award. All bidders must comply with federal procurement regulations under 2 CFR Part 200, Build America Buy America Act requirements, federal labor and employment law, prohibition on covered telecommunications equipment, suspension and debarment certifications, and trafficking in persons prohibitions, with contractors required to maintain records for five years post-completion. Successful bidders must provide Worker's Compensation coverage at statutory limits under Florida Statutes Chapter 440, payment and performance bonds at 100 percent of the contract amount, and certificates of insurance naming Collier County Board of County Commissioners as additional insured with thirty days cancellation notice. All quoted prices must be all-inclusive of shipping and handling costs with FOB destination delivery terms and risk of loss remaining with the vendor until receipt by the county. The Independent Cost Estimate analysis evaluated three misting fan models with estimated costs ranging from $10,094.74 to $13,618.00 for two units, with total EMPG funds available for this procurement set at $16,000.00, ensuring adequate budget allocation for the procurement. No set-aside designations for disadvantaged enterprises are mentioned in the procurement documents, and no incumbent vendors or current contractors are identified for this equipment acquisition.