Purchase_of_Misting_Fans_Coolers.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

PURCHASE OF MISTING FANS/COOLERS

Edward Ahleman, Procurement Specialist

Procurement Services Division

3299 Tamiami Trail E,East Naples, FL, 34112 edward.ahleman@collier.gov

(239) 252-8464

Quick Quote Title: Purchase of Misting Fans/Coolers

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. PRICING PROPOSAL

7. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Quick Quotes Instructions Version 1

C - Grant Acceptance of Conditions (Under $100K) 1.26

D - New Vendor Form

1. QUICK QUOTE

Purchase of Misting Fans/Coolers

Release Project Date: April 23, 2026

Question Submission Deadline: May 1, 2026, 5:00pm

Response Submission Deadline: May 8, 2026, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Emergency Management Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. SPECIFICATIONS/SCOPE OF WORK

A. Purpose

The purpose of these two (2) misting fans is to provide temperature control within enclosed or tented spaces during planned events, unplanned outages, and disaster operations. These units supplement our existing fleet of two (2) fans and will expand our capability to support simultaneous operations at large sites or separate locations. The additional units enhance our ability to provide heat mitigation for shelters, responder rehabilitation areas, and public cooling sites.

B. Intended Use

In normal operations, these units can provide temporary cooling for work areas that have lost air conditioning.

At planned events, they may be used inside cooling tents or shaded areas for public comfort.

During disaster operations, the units can support temperature reduction inside evacuation shelters before landfall, assist with cooling if A/C systems fail during an event, and provide post-storm cooling sites for the public. The units would be expected to reduce air temperature in spaces up to a minimum 3,000 square feet.

C. Operational Requirements

These misting coolers need to be mobile and be repositioned as needed. They must be able to use standard

110V/15A electrical circuit and water supplied through the onboard tank (or an external supply if available).

Units must be capable of being transported in rough terrain, operate in indoor spaces, tented spaces, or shaded outdoor areas effectively.

D. Justification

By adding these two units to our existing inventory of two, Emergency Management will increase its capability to provide cooling support at multiple shelters, responder sites, or community cooling locations. After major incidents, numerous areas may require heat mitigation, and these units will enhance our ability to protect residents and responders during high-heat conditions.

E. Deployment and Storage

These units will be maintained and stored by Emergency Management at the Emergency Services Center and deployed by internal staff or personnel working under Emergency Management. Other departments, divisions, or public safety partners may request use of the units when operationally appropriate. If a unit is assigned outside the department, it will be issued via hand receipt, tracked by asset or serial number, and included in quarterly inventory checks.

F. Specifications

Width: Minimum 25-30 inches Height: Max 75 inches Power Cord Length: Minimum 25 ft Voltage: 110V AC Current: 15 A Blade Diameter: 23 to 25 inches

Cooling Capacity: Minimum 28,000 BtuH Airflow: Minimum 8,500 cfm Minimum Average Coverage Area: 60 sq ft Maximum Average Coverage Area: 3,500 sq ft Tank Capacity: Minimum 80 Gal Plug Type: NEMA 5-15P (standard grounded plug) Safety Features: GFCI-protected cord or circuit required for operation Mobility: Integrated wheels with locking mechanism; built-in handle for transport Warranty: Standard manufacturer’s warranty (minimum 1-year parts and labor)

G. Delivery

Units are to be delivered to Emergency Management at the Emergency Service Center, 8075 Lely Cultural

Pkwy, Naples, FL 34113. Delivery must occur during normal business hours, with inspection upon receipt.

H. Pricing

Quoted price for each unit shall be all inclusive of any shipping & handling costs.

6. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Misting Fan/Cooler per Specifications 2 EA

TOTAL

7. VENDOR QUESTIONNAIRE

1. I certify that I have read, understood and agree to the terms in this Quick

Quote, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2. Quick Quote Instructions have been acknowledged and accepted.*

☐ Please confirm

*Response required

3. Collier County Purchase Order Terms and Conditions. Collier County

Purchase Order Terms and Conditions have been acknowledged and accepted.*

Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

☐ Please confirm

4. If a new Vendor to Collier County Board of County Commissioners, please compete the new vendor form attached.*

Please download the below documents, complete, and upload.

• Template_-_New_Vendor_-_Mod...

*Response required

5. Please Complete Grant Provisions*

Please download the below documents, complete, and upload.

• Grant_Acceptance_of_Conditi...

*Response required

6. Proof of Status from Division of Corporations - Florida Department of

State (SunBiz)* http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

*Response required

7. E-Verify - Memorandum of Understanding*

Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the bid. E-

Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

*Response required

8. W-9 Form* https://government-project.s3.us-west-2.amazonaws.com/257929/d2c31184-216d-4f7f-a974-084258da0664_Template_-_New_Vendor_-_Modify_Request_Form.pdf https://government-project.s3.us-west-2.amazonaws.com/257929/397a5ceb-e0a6-4b16-922b-d197bb5de431_Grant_Acceptance_of_Conditions_%28Under_%24100K%29_1.26.pdf http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/