Purchase of Gear Lube, Synthetic ISO Food Grade 220 - *210470

The City of Dallas, specifically Dallas Water Utilities, is conducting an informal solicitation (IFS #210470) for the purchase of 3 drums of Gear Lube, Synthetic ISO Food Grade 220, with strict specifications requiring FDA and NSF H1 compliance, specifically Schaeffer #276 or an approved equivalent. The procurement is for lubricant to be delivered to 405 Long Creek Road in Sunnyvale, Texas, with all items considered FOB delivery site. Vendors must submit quotes online through the Bonfire Hub platform by August 19, 2025, at 4:00 PM CDT, with all products required to be new, unopened, and in original packaging. No alternatives or substitutes will be accepted, and vendors must include freight costs in their pricing. Evaluation criteria will focus on lowest responsive and responsible vendor, with the city reserving the right to reject any or all quotes. Pricing is expected to remain firm for 30 days after quote submission, and the actual quantity ordered may differ from estimated quantities.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises, though the General Conditions document indicates compliance with non-discrimination requirements. Vendors must meet specific qualifications, including financial stability, no outstanding liabilities with the city, and ability to provide comprehensive delivery and billing information. While no incumbent vendor is specifically identified, the bid tabulation shows that Federal One Supplies LLC submitted the lowest bid at $3,595.32. Vendors must provide insurance certificates for work performed on city property and demonstrate capability to meet strict vendor performance standards. The potential award value is approximately $3,595.32 based on the lowest bid, though the city maintains flexibility in final contract award and potential quantity adjustments. Vendors must also be prepared to comply with the city's Conflict of Interest Policy, which requires submission of a Conflict of Interest Questionnaire (Form CIQ) within 7 business days of becoming aware of relevant facts.