Purchase of Flags

The City of Orlando's Procurement and Contracts Division is soliciting quotes through Request for Quotation (RFQ25-0022) for the purchase of various flags. The procurement covers 10 different flag types and sizes, including American flags (3', 4', 5', and 5' 9'), City of Orlando flags (3', 4', and 5'), State of Florida flags (4' and 5'), and a POW/MIA flag. Flag quantities range from 4 to 60 per type, with specific technical requirements mandating DuPont UV treated fibers, 200 Denier Nylon, 4 stitch fly ends, canvas headings, and brass grommets. United States and State flags must be manufactured entirely within the United States. The solicitation was issued on March 14, 2025, with questions due by April 7, 2025, and final responses required by April 17, 2025, at 2:00 PM. The contract term is intended for two years, with potential for three additional twelve-month renewals, creating a possible total contract duration of five years. Evaluation will be based on the lowest responsive and responsible bid, with the city reserving the right to award on a per-item or per-group basis.

Electronic submission through the City's e-Procurement Portal is mandatory, with paper responses considered non-responsive. Respondents must complete various forms including references, certifications, conflict of interest disclosures, and provide comprehensive insurance documentation. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documentation, vendors must meet stringent qualifications and technical specifications. No incumbent vendors are identified in the available materials. The solicitation does not specify a precise budget range or award value, though the comprehensive flag requirements suggest a potentially substantial procurement. Vendors must submit a complete package of documentation, demonstrating financial stability, manufacturing capabilities, and compliance with the city's detailed flag specifications. The procurement appears open to qualified vendors who can meet the technical requirements and provide high-quality, domestically manufactured flags across multiple sizes and types.