[A]_Exhibit_A-_Sample_Flag_Image.pdf

This is an Exhibit A document supporting Request for Quotation RFQ25-0022 from the City of Orlando's Procurement and Contracts Division for the purchase of flags. The solicitation covers ten different flag types and sizes, including American flags in 3', 4', 5', and 5'9" dimensions; City of Orlando flags in 3', 4', and 5' sizes; State of Florida flags in 4' and 5' sizes; and one POW/MIA flag, with quantities ranging from 4 to 60 units per type. All flags must meet specific technical requirements including DuPont UV treated fibers, 200 Denier Nylon construction, 4 stitch fly ends, canvas headings, and brass grommets. The RFQ was issued on March 14, 2025, with questions due by April 7, 2025, and final quotation responses required by April 17, 2025, at 2:00 PM. The contract term is structured for two years with potential for three additional twelve-month renewal periods, providing a possible total contract duration of five years.

United States and State flags must be manufactured entirely within the United States. Evaluation will be based on the lowest responsive and responsible bid, with the city reserving the right to award on a per-item or per-group basis. Submission must be completed electronically through the City's e-Procurement Portal, with paper responses deemed non-responsive. Vendors must submit comprehensive documentation including references, certifications, conflict of interest disclosures, and insurance documentation demonstrating financial stability and manufacturing capabilities. No specific budget range or set-aside designations for disadvantaged enterprises are identified in the available materials. No incumbent vendors are noted in the solicitation documentation.