Purchase of Absolute Software's Secure Access Subscription Renewal

Chatham County is soliciting bids for a one-year subscription renewal of Absolute Software's Secure Access, specifically for the Chatham County Sheriff's Office. The procurement seeks 828 Secure Access version 12 licenses distributed across two separate servers, with a contract term from October 25, 2025, through October 24, 2026. Vendors must be authorized Absolute Software resellers and are required to work directly with the county's account manager, Anna Halakova, to obtain accurate serial numbers and pricing. The bid (No. 25-0122-6) is due on September 18, 2025, at 2:00 P.M., with all questions and submissions to be made through the Chatham County procurement portal (https://chathamcountyga.bonfirehub.com/portal). Bidders are prohibited from contacting county departments directly and must follow strict submission guidelines, with potential disqualification for bid form alterations or duplications.

The county has established a 30% Minority/Woman Business Enterprise (M/WBE) participation goal for this procurement, requiring bidders to demonstrate good faith efforts in subcontracting with or purchasing from qualified MBE/WBE vendors. Vendors must comply with various legal requirements, including drug-free workplace certifications, non-discrimination policies, and work authorization verifications. Insurance requirements include a minimum of $1,000,000 in commercial general liability coverage per occurrence. While specific pricing details are not explicitly stated, the bid form indicates three license tiers: a grandfathered rate for 341 licenses and two standard rates for 62 and 460 licenses. Chatham County, as a tax-exempt entity, reserves the right to reject non-responsive bids and will make the award based on the most advantageous proposal considering price and other evaluation factors.