Purchase and installation of trailing cable for elevator

The State of West Virginia, Department of Health and Human Resources, is soliciting bids for the purchase and installation of a trailing cable for Elevator A (Murphy Model H-800, Serial Number IN47033) at the John Manchin Sr Health Care Center located at 401 Guffey Street in Fairmont, West Virginia. This is a one-time procurement under Agency Request for Quote (ARFQ) number 0512 MHC2500000001, with commodity code 72154010. The scope of work requires vendors to provide the trailing cable component and complete installation services during normal business hours (8:00 AM to 4:00 PM, Monday through Friday, excluding holidays) unless otherwise approved by facility maintenance management. Vendors must be licensed West Virginia contractors and are responsible for all mileage, travel costs, and travel time, which must be incorporated into their bid pricing rather than billed separately. Award will be made to the responsive vendor submitting the lowest grand total bid that meets all specifications. The solicitation process includes a mandatory pre-bid meeting held on November 13, 2024, at 10:00 a.m., with written question deadlines of October 30, 2024, and November 15, 2024, both at specified times, and a final bid submission deadline of December 3, 2024, at 1:30 p.m. to the Health and Human Resources Operations/Purchasing Department at One Davis Square, First Floor, Room 111, Charleston, West Virginia 25301. Bids may be submitted via mail, hand delivery, or through the WV OASIS online portal, but email submissions are not accepted. Vendor inquiries should be directed to buyer Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov.

The procurement does not identify any specific set-aside designations for disadvantaged enterprises, small businesses, or minority-owned firms in the primary solicitation materials, though state preferences and federal compliance requirements apply depending on funding source. Vendors must submit a Federal Employer Identification Number (FEIN), maintain Commercial General Liability and Automobile Liability Insurance each in the amount of $1,000,000 per occurrence, possess a valid West Virginia Contractors License, and be registered with the West Virginia Purchasing Division. All vendors must provide a notarized Drug-Free Workplace Conformance Affidavit (WV-73) certifying compliance with West Virginia Code 21-1D, and successful contractors must submit a Certified Drug-Free Workplace Report upon contract completion or annually. The State is exempt from federal and state taxes and will not reimburse such costs; payment will be made in arrears upon receipt of a proper invoice and goods delivery, with electronic funds transfer or P-Card as the only accepted payment methods. Pricing for this contract is firm for the life of the agreement with no price adjustment provisions permitted unless expressly authorized by the State. The procurement documents do not specify a fixed contract value or budget range, as the award amount will be determined by the lowest responsive bid submitted; no incumbent contractor or existing service provider is identified in the solicitation materials.