Purchase and Delivery of Propane Quote No. : PUR01126

The County of Bucks, Pennsylvania, is soliciting quotes under Quote No. PUR01126 for propane purchase and delivery to 911 Emergency Communications generator sites, with quotes due October 20, 2026, a date that has already passed. Award goes to the lowest responsive and responsible vendor. Vendors may submit cooperative purchasing proposals based on contracts bid by other public entities under 62 Pa.C.S.A. § 1902, but each must include complete documentation and website verification, and omitting either contract numbers or verification websites may result in disqualification.

The scope is HD5 Grade propane delivered to eleven county sites in Bensalem, Bridgeton, Buckingham, Buckwampum, Lower Southampton, New Hope, Newtown, Plumstead, Solebury, Thiokol, and West Rockhill. Each site has an Onan 75K generator and a County-owned tank holding 125 to 1,000 gallons. Deliveries are automatic and FOB destination, and every delivery request must be honored within 24 hours of notification. Tank inspections are not billable, while equipment repairs are billed on a time-and-materials basis. Vendors must coordinate equipment replacements and repairs with Emergency Communications Department personnel. Submissions must include the Worker Protection and Investment Certification (form BOP-2201), signed by an authorized official.

The estimated annual consumption is approximately 3,820 gallons for the initial period. The County may adjust quantities and add or remove locations without guaranteeing order amounts. The contract is scheduled to begin on or about November 20, 2026, with a twelve-month initial term, one additional one-year option, and up to three months of extension to prevent coverage lapses. Pricing must exclude federal excise and Pennsylvania sales taxes. Pricing submissions must not reference price escalation during the first twelve months, and any cost increases after that require written agreement from both parties.

Bidder questions must be submitted through PennBid no later than four business days before the submission deadline. Final addenda will be issued by 5:00 p.m. two business days before the due date. Invoices are directed to the Bucks County 911 Emergency Communications Director in Ivyland, Pennsylvania. The County may reject vendors with poor performance on current or previous agreements.