Pulmonary Function Testing Equipment Addendum 1

The West Virginia Department of Health and Human Resources, Office of Health Facilities, on behalf of Welch Community Hospital in Marshall County, is soliciting bids for the one-time purchase of one new Medical Graphics Corporation Ultima PF Pulmonary Function System or an equivalent alternative that meets all mandatory specifications. The equipment must include comprehensive hardware components (computer, color printer, monitor, mouse, and three-liter calibration syringe) and software supporting multiple testing functions including spirometry, diffusion capacity, and bronchodilator testing. The system must be mobile and accessible for wheelchair-dependent patients, capable of pediatric-to-adult testing, equipped with HL7 interface compatibility, and utilize breath-by-breath nitrogen washout methodology with an open-circuit design that minimizes patient rebreathing. The vendor must provide onsite operator training for up to four individuals and a one-year warranty covering parts and labor, with all calibration results stored in a SQL database and full HIPAA compliance required. The solicitation was issued May 18, 2023, with questions due by May 15, 2023, at 1:00 PM, and bids due by May 25, 2023, at 1:30 PM; a mandatory pre-bid meeting is scheduled for May 25, 2023, at 1:30 PM. Award will be made to the vendor providing the lowest overall total cost that meets all mandatory specifications. Vendors must be registered with the West Virginia Secretary of State's Office and submit bids through wvOASIS or in sealed format to the DHHR Purchasing Division.

The solicitation does not specify set-asides for disadvantaged or minority-owned enterprises, though the procurement is subject to federal funds compliance requirements if wholly or partially funded with federal dollars, which would incorporate standard federal contracting provisions including minority business and women's business enterprise participation considerations. No incumbent vendor or current contractor is identified in the solicitation documents. The procurement incorporates federal contract clauses applicable to non-federal entities receiving federal awards, including Davis-Bacon wage rate requirements for applicable construction work, debarment verification through the System for Award Management, and compliance with the Byrd Anti-Lobbying Amendment for awards exceeding $100,000. Vendors must comply with HIPAA requirements and execute the required Business Associate Addendum, with all breach notification and mitigation costs borne by the selected vendor. The apparent successful vendor must provide performance and payment bonds each at 100% of contract value and maintain Commercial General Liability and Automobile Liability Insurance at $1,000,000 per occurrence. No specific contract value or budget range is disclosed in the solicitation documents.