ARFQ WEH2300000010 Specifications.docx

REQUEST FOR QUOTATION

WEH2300000010 Pulmonary Function Testing Equipment

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Department of Health and Human Resources (DHHR), Office of Health Facilities (OHF), Welch Community Hospital located at 454 McDowell Street Welch, West Virginia 24801-2029 is soliciting bids for the purchase of one (1) new Medical Graphics Corporation (MGC) Ultima PF Pulmonary Function System or equal.

NOTE: Delivery Orders issued from contract awarded as a result of this solicitation may be funded in whole or in part with Federal Funds and thus this solicitation and its resulting award contract are subject to the requirements of Attachment 1- Provisions Required for Federally Funded Procurements.

NOTE: The WVDHHR has developed an EEOP Utilization Report and it is available at:

https://dhhr.wv.gov/office-of-drug-control-policy/news/Documents/EEO%20Uitlization%20Report%20Completed%20Form%201-29-21-final-PDF%20review%20for%20approval%20to%20submit%20%283%29.pdf

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1. “Contract Services” means providing the equipment for the purchase of one (1) new Medical Graphics Corporation (MGC) Ultima PF Pulmonary Function System or equal.

2.1 “Pricing Page” means the totals contained in wvOASIS or attached hereto as Exhibit A – pricing page and used to evaluate the Solicitation responses.

2.2 “Solicitation” means the official notice of an opportunity to supply the State with goods or services as published on.

2.3 “Facility” means Welch Community Hospital.

2.4 “WV DHHR” means West Virginia Department of Health and Human Resources.

3 QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

3.1 Vendor must be registered with the WV Secretary of State’s Office or have a waiver from WV Secretary of State’s Office that registration is not required.

4 MANDATORY REQUIREMENTS: Vendor must meet the mandatory requirements listed below.

4.1 One (1) new Ultima PF Pulmonary Function System or equal

4.1.1 The system must be one of easy access to all patients including those that need wheelchairs.

4.1.2 The system must provide testing of patients from pediatric to adult.

4.1.3 The system must be mobile, with all the essential components housed within a mobile configuration.

4.1.4 The system must have the option of sitting or standing while performing tests.

4.1.5 System must offer HL7 interface capabilities that can be unidirectional or bi-directional.

4.1.6 The system is required to employ breath by breath Nitrogen washout as the method for measuring functional residual capacity (FRC).

4.1.7 The system must use an open-circuit design to minimize patient rebreathing.

4.1.8 The system must not require the use of sodasorb-type materials to remove co2.

4.1.9 The system must be a flow measuring device. The flow device must be able to measure over the entire clinical range of +/-18L/sec.

4.1.10 Measurement of flow and volume must meet or exceed ATS standards for spirometry and DLCO.

4.1.11 The system must provide for quick and easy decontamination between patients to prevent cross-contamination without barrier filters, recalibration, or warm-up.

4.1.12 The system must allow Operator’s override of automatic valve sequencing for diffusing capacity and FRC measurements to permit testing of difficult patients.

4.1.13 The system must provide a pressure transducer within a range of +/-350cmH20.

4.1.14 Hardware must include computer, color printer, monitor, mouse, and a three-liter calibration syringe.

4.1.15 System must be complete with a startup kit including all appropriate manuals, calibration gases, regulators, cylinder stands, and handwheel wrenches.

4.1.16 Must allow flow transducer to be replaced between tests without requiring recalibration or warm-up.

4.1.17 For infection control purposes, the flow transducer and mouthpiece must be easily removed and cleaned or disposed of between patients.

4.1.18 Computer system must include a monitor, keyboard, mouse, and color printer.

4.1.19 Software configuration must include the following: automatic gas analyzer calibration, Slow Vital Capacity (SVC), Forced Vital Capacity (FVC), Maximal Voluntary Ventilation (MVV), diffusion capacity, maximal inspiratory/maximal expiratory pressures, capacity, nitrogen washout, and pre/post bronchodilator testing.

4.1.20 The system software must be easy to learn and operate with extensive use of on-line help screens, step by step on-screen instructions, and clear documentation.

4.1.21 All system calibration results must be stored in a Structured Query Language (SQL) database by date and time. System software must provide the option to allow input of user-defined predicted formulas.

4.1.22 System must provide a set of database tools to perform database functions such as patient and staff maintenance and patient database backups.

4.1.23 System must be HIPPA compliant.

4.1.24 Graphics and tabular presentation of data must include predicted normal comparisons for adult and pediatric, males and females.

4.1.25 System software must have the option of an expert-based interpretation program.

4.1.26 System must have the capability of a database query option for trending subject data.

4.1.27 The system software must provide full disclosure of all patient test efforts and data in textual and graphical formats.

4.1.28 Onsite operator training must be provided by the supplying vendor up to four individuals.

4.1.29 Test data must be saved to hard disk storage after each individual effort.

4.1.30 The system must have a one-year warranty (parts and Labor).

4.1.31 Workstations must have the ability to fully operate independent of a network connection.

5 CONTRACT AWARD:

5.1 Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest Overall Total cost as shown on the Pricing Page.

5.2 Pricing Page: Vendor should complete the Pricing Page by completing the Unit Price and the Overall Total Cost Line. This line shall include everything required to complete the project. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

6 PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by the Agency.

7 PAYMENT: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

8 TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.

9 FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to Agency’s facilities. In the event that access cards and/or keys are required:

9.1 Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.

9.2 Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.

9.3 Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.

9.4 Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.

9.5 Vendor shall inform all staff of Agency’s security protocol and procedures.

10 VENDOR DEFAULT:

10.1 The following shall be considered a vendor default under this Contract.

10.1.1 Failure to perform Contract Services in accordance with the requirements contained herein.

10.1.2 Failure to comply with other specifications and requirements contained herein.

10.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

10.1.4 Failure to remedy deficient performance upon request.

10.2 The following remedies shall be available to Agency upon default.

10.2.1 Immediate cancellation of the Contract.

10.2.2 Immediate cancellation of one or more release orders issued under this Contract.

10.2.3 Any other remedies available in law or equity.

11 MISCELLANEOUS:

11.1 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: ______________________ Telephone Number: ________________________ Fax Number: ______________________________ Email Address: ____________________________

Revised 10/27/2014