Provide and install new odor control unit for pump station 13-1

The City of Palm Coast, located in Flagler County, Florida, is soliciting bids for ITB-UT-25-66, a project to provide and install a new bio-trickling odor control unit at Pump Station 13-1. The procurement seeks a comprehensive solution to reduce hydrogen sulfide (H2S), volatile organic compounds (VOCs), and other odors associated with wastewater lift station operations. The required system must include a fiberglass biotrickling filter vessel, internal components, synthetic/inert media, mist eliminator, nutrient feed system, air exhaust fan/blower, and process control system. Specific performance criteria include 300 CFM airflow, 20-second minimum empty bed residence time, and 99% minimum H2S removal efficiency. Key dates for this procurement include a question submission deadline of July 31, 2025, at 2:00 PM, and bid proposals due on August 7, 2025, at 2:00 PM, with a public bid opening at City Hall. Bidders must submit electronically through the City's Procurement Portal and are required to include a price schedule, references, required forms, bid bond, and licensing documentation.

The solicitation does not specify specific set-aside designations or restrictions on respondent types. Acceptable manufacturers include Heyward Florida Incorporated, Evoqua Water Technologies, or engineer-approved equivalents, with certain media types explicitly excluded. The City has established a budget of $198,000 for the project, and the actual bid submissions ranged from $167,105.48 to $285,000.00. The contract will have an initial one-year term with potential for two successive one-year renewals. Bidders must provide a 3-year full replacement warranty on the complete system and a 10-year warranty on synthetic/inert biological media. The successful contractor will be required to provide manufacturer support, including installation supervision, startup assistance, quarterly visits for one year, and a 3-month supply of nutrients after acceptance. No specific permits are required, and there are no liquidated damages for delays. The project has no special funding requirements such as American Iron and Steel (AIS) or domestic-only provisions.