2-ITB-UT-25-66 Advertisement.pdf
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- Solicitation number
- ITB-UT-25-66
- Issued by
- Flagler County, Florida
About this file
This is an Invitation to Bid issued by the City of Palm Coast, Florida, for the provision and installation of a new odor control unit for Pump Station 13-1 (Bid #ITB-UT-25-66). The project requires qualified vendors to furnish, deliver, and install a bio-trickling odor control unit designed to effectively reduce hydrogen sulfide (H₂S), volatile organic compounds (VOCs), and other odors associated with wastewater lift station operations. Questions must be submitted by July 31, 2025 at 2:00 PM, with bid proposals due August 7, 2025 at 2:00 PM. No pre-bid meeting is scheduled, and bid submissions must be made electronically through the City's Procurement Portal at https://palmcoastgov.bonfirehub.com/portal. The public opening will occur on August 7, 2025 at 2:00 PM at City Hall, though attendance is not required.
The solicitation documents are available at no cost through the procurement portal, and bidders must check for addenda at least three days before the deadline dates to ensure compliance. The City's Budget and Procurement Office serves as the primary contact, and bidders are strictly prohibited from contacting other city staff, council members, or the city manager regarding this solicitation. The City reserves the right to reject all submittals, waive formalities, re-advertise, or abandon the project entirely, with all submittals to be evaluated according to criteria specified in the solicitation documents.
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Text version
CITY OF PALM COAST
INVITATION TO BID
FOR
PROVIDE AND INSTALL NEW ODOR CONTROL UNIT FOR PUMP STATION 13-1
Bid #: ITB-UT-25-66
GENERAL DESCRIPTION: This Invitation to Bid is issued for the purpose soliciting bids from qualified and experienced vendors for the furnishing, delivery, and installation of a bio-trickling odor control unit at Pump Station 13-1. The system will be designed to effectively reduce hydrogen sulfide (H₂S), volatile organic compounds (VOCs), and other odors associated with wastewater lift station operations.
BID/PROPOSAL SOLICITATION DOCUMENTS: Solicitation documents are available at no-cost through the City’s Procurement Portal at (https://palmcoastgov.bonfirehub.com/portal).
SUBMITTALS: Responses must be submitted electronically through the portal by the specified time and date.
No other method of submission will be allowed or considered (i.e. mailed, emailed, or hand delivered).
CONTACT/QUESTIONS: The City’s Budget and Procurement Office is the main point of contact for this solicitation. Specific contact information can be found in the Project Manual. Bidders/Proposers – DO NOT contact any other Palm Coast staff, nor any member of the City of Palm Coast City Council, or City Manager, regarding this solicitation at any time prior to the bid/request having been formally presented to, and voted on by, the City Council. Any such contact shall be cause for rejection of your bid/request submittal. Any questions concerning the intent, meaning and interpretations of the solicitation documents including the draft agreement, must be requested in writing through the portal at least seven (7) calendar days prior to the due date.
ADDENDA: Should revisions to the solicitation documents become necessary; the City will post addenda on the portal. Bidders/Proposers must sign, date, and return all addenda with the bid/proposal submittals. Therefore, it is recommended that Bidders/Proposers check the portal at least three (3) calendar days before both Deadline dates below to verify information regarding addenda. Failure to do so could result in rejection of the bid/proposal submittal as unresponsive.
AWARD: All submittals will be evaluated by City staff in accordance with the criteria set forth in the solicitation documents. The City reserves the right to reject all submittals, to waive any formalities, and to solicit and re-advertise for new bids/proposals, or to abandon the project in its entirety.
QUESTION DEADLINE: July 31, 2025 AT 2:00 PM
PRE-BID/PROPOSAL MEETING: N/A
BID/PROPOSAL DEADLINE: August 7, 2025 AT 2:00 PM PLEASE NOTE: IF A MANDATORY PRE-BID MEETING IS REQUIRED, ONLY THOSE CONTRACTORS ATTENDING THE
MANDATORY PRE-BID MEETING WILL BE ALLOWED TO SUBMIT BIDS.
https://palmcoastgov.bonfirehub.com/portal
PUBLIC OPENING: August 7, 2025 AT 2:00 PM, or shortly thereafter, at City of Palm Coast City Hall, 160 Lake Avenue, Palm Coast, Florida 32164. Attendance not required.
ADA INFORMATION: Persons with disabilities needing assistance to participate in any of the proceedings should contact the City Human Resource Office ADA Coordinator at 386-986-3718 at least forty-eight (48) hours in advance of the public opening, pre-bid meeting, or any other proceeding related to this bid/proposal.
FOR PUBLICATION ON WEDNESDAY, July 23, 2025
CITY OF PALM COAST
BUDGET AND PROCUREMENT OFFICE
160 LAKE AVENUE, PALM COAST, FL 32164
www.palmcoastgov.com
(386) 986-3730 http://www.palmcoastgov.com/
Bid #: ITB-UT-25-66
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