1-RFP Template Print Services.pdf

Request for Proposals

Property Tax and Valuation Notice Services

Request for Proposals

Property Tax and Valuation Notice Services

Davis County, a political subdivision of the State of Utah

PO Box 618

61 S Main Street

Farmington, UT 84025

Date of Issue:

February 2, 2026

Bid Submission Requirements

Required: Submissions will be accepted through Bonfire at utah.bonfirehub.com. If you have trouble submitting online, you can email support.bonfire@eunasolutions.com for assistance. Proposals must be received by Davis County no later than Monday, February 23, 2026, at 5:00 p.m. MT.

If you would like to submit a proposal using a different method, please contact the Davis County

Purchasing Manager at purchasing@daviscountyutah.gov to discuss alternative submission options.

Required: Complete the Written Claim of Business Confidentiality and Concise Statement of Reasons

Supporting This Claim of Business Confidentiality, attached as Exhibit A to this RFP, have it signed by an authorized representative, and submit it as the first substantive item in the proposal.

Required: Complete the Vendor Proposal Form, attached as Exhibit B to this RFP.

Required: Submit minimum qualifications requirements. Requirements are found in Section III.

(This pagination excludes exhibits)

I. Introduction.

Davis County (the “County”) is seeking proposals from qualified vendors to provide comprehensive services for the design, printing, and delivery of Valuation Notices, Property Tax Notices, and

Delinquent Property Tax Notices. This project encompasses the full lifecycle of notice production, including template design, high-volume physical printing, and multi-channel delivery. 'Delivery' is defined as either traditional USPS mailing or electronic distribution (eNotice) for residents who have opted into digital communications. The County intends to enter into a five-year agreement with the option of two one-year extensions under the same terms and conditions.

II. Scope of Work.

A. Valuation Notices

The valuation notices service should include comprehensive design and layout of the notices, printing or creating valuation notices electronically, and mailing all notices to households that have not opted into eNotification. Valuation Notices must be ready for delivery by July 22. In all cases, the County will be the owner of the notices and must have access to view and receive PDF copies of all notices created by the Vendor.

The valuation notice is multi-colored, double-sided, approximately 8.5” x 14” and is batch mailed in a

#10 window envelope with 4 ¼” x 3” window. The valuation notice must be clearly identifiable as an official piece of government mail and must not resemble junk mail. The valuation notice must display the Land Serial Number, clear and visible through the transparent window of the envelope.

Approximately 112,700 valuation notices were sent in 2025.

At times, the County may include inserts that are printed in color on 8.5” x 11” paper, double-sided.

The Vendor must include in the pricing any additional charges for printing and inserting this notice.

A sample valuation notice is attached as Exhibit C, as well as one with some actual data populating the field locations. The County provides an annual chart in a .jpg format that will need to be updated on the notice each year, however this would not require a significant change to the layout.

B. Property Tax Notices

Annual property tax notices need to be prepared for delivery (USPS mailing or electronic distribution) by October 15. Approximately 112,700 notices were sent in 2025. The notices for each taxable property fall into one of four categories:

1. Standard Self Pay

2. Mortgage Escrow

3. ACH Prepayments

4. Coupon Prepayments

In all cases, the County will be the owner of the notices and must have access to view and receive PDF copies of all notices created by the Vendor. The requirements for each category are as follows:

1. Standard Self Pay

a) The design should be full color, double sided, and 8½” x 14”.

b) The lower section needs to be designed as a payment stub that can be returned with a payment. Printed notices need to be perforated for removal of stub.

c) Include a preaddressed #9 return envelope for printed notices.

Note: 44,629 of these notices were prepared in 2025

2. Mortgage Escrow

a) The design should be full color, double sided, and 8½” x 11”.

b) There is no need for a perforated payment stub or a return envelope.

Note: 65,130 of these notices were prepared in 2025

3. ACH Prepayments

a) The design should be full color, double sided, and 8½” x 11”.

b) There is no need for a perforated payment stub or a return envelope.

Note: 1,691 of these notices were prepared in 2025

4. Coupon Prepayments

a) The design should be full color, double sided, and 8½” x 14”.

b) The lower section needs to be designed as a payment stub that can be returned with a payment. Printed notices need to be perforated for removal of stub.

c) Include a booklet of nine coupons to be used for monthly payments from January to

September.

Note: 44,629 of these notices were prepared in 2025

C. Delinquent Property Tax Notices

Annual notices of delinquency need to be prepared for USPS mailing on or before December 31.

Approximately 5,000 notices were sent in 2025. There are two types of delinquency notices:

1. Notice of Delinquency

a) The design should be double sided – full color on front, black and white on back.

b) The size should be between 3½” x 5” and 4¼” x 6” for standard USPS postcard rates.

2. Tax Sale Notice of Delinquency

a) The design should be double sided – full color on front, black and white on back.

b) The size should be between 3½” x 5” and 4¼” x 6” for standard USPS postcard rates.

D. Electronic Notification (eNotice) Management System

The County seeks a qualified vendor to provide a comprehensive, secure, and user-friendly digital delivery system for property valuation and tax notices. The goal is to reduce physical mailing costs by transitioning eligible property owners to an "eNotice" platform while maintaining high security and accessibility standards.

1. Functional Requirements

a. User Enrollment & Lifecycle Management

I) Opt-in Functionality: The system must provide a self-service portal where property owners can choose to receive electronic notices in lieu of paper mailings.

II) Eligibility & Disqualification: The system must automatically revert a user to physical mailings if they opt out or no longer meet the technical/legal qualifications for electronic delivery.

III) Single-Code Authentication: For users owning multiple parcels with identical name and address data, the system must support a single authentication code to access all relevant statements simultaneously.

b. Notification and Delivery

I) Email Alerts: Upon generation of a new statement, the system must trigger an automated email notification to the registered owner.

II) Secure PDF Access: The notification email must include a unique access code or secure link allowing the user to view and download a high-resolution PDF version of their statement.

III) Production Timeline: All PDF statements must be uploaded and available for viewing within five (5) business days following final production proof approval.

c. System Maintenance & Support

I) Storage & Archiving: The Vendor is responsible for the generation, processing, and long-term storage of all PDF notices.

II) Help System: The Vendor must provide an integrated online help system to assist users with registration, password recovery, and statement navigation.

2. Physical Correspondence Integration

To encourage platform adoption, the vendor shall provide the following on physical mailings:

● Envelope Marketing: Inclusion of the County logo on #10 outgoing envelopes and eNotice registration advertisements on #9 reply envelopes.

● Optional Inserts: Ability to produce and include 3.5" X 8.5" eNotice promotional inserts upon written request.

E. General Services

The services sought through this RFP are governed by Utah law, which establishes strict deadlines and other requirements that must be timely satisfied by the selected vendor in providing these services. By submitting a proposal in response to this RFP, each vendor acknowledges the applicability of Utah law, including the strict deadlines and requirements, and agrees, if selected, to provide the County with the services sought through this RFP in compliance with Utah law, including the strict deadlines and other requirements, as it provides these services.

Utah law allows certain taxing entities to notify property owners of a proposed tax increase for the following year through a mailed insert. Should a taxing entity desire to utilize this option, the selected vendor will be required to print and mail these inserts. These inserts are generally printed on

8½” x 11” paper.

All mailings by the selected vendor must be CASS certified and be validated to a 98% minimum certification rate in accordance with United States Postal Service (USPS) standards. The selected vendor must also provide National Change of Address (NCOA) updates to the County in order to be compliant with USPS Move Updates and provide the County with updated addresses without additional charge.

In the event of a production disruption, Vendors must be able to recover from the disruption within

24 hours to ensure that the services sought herein meet the strict deadlines and requirements under

Utah law.

TheCounty will prepay estimated postage costs based on USPS automation compatible discount postage rates. To obtain these discount rates, however, the selected Vendor shall presort all mailings.

If the selected vendor fails to do so, it shall promptly pay all additional postage costs incurred to timely provide the services sought herein.

The selected Vendor, within five business days, shall provide theCounty with copies of all tax notices that were printed or electronically created. The selected Vendor shall provide theCounty with these copies in pdf format so that they may be placed on the County’s website.

The selected Vendor shall have the ability to send duplicate notices in certain circumstances.

The selected Vendor shall provide the County with access to view all notices identified in section

II(A)-(C) of this RFP (“Notices”). Moreover, vendors acknowledge and agree that the County is the owner of all Notices.

The County currently receives an electronic version of all property owner’s mailing and address changes. If the previous owner(s) of the property have moved, the Notices are not forwarded, but instead returned to the County with a “Return Address Requested” so the new property owner can be researched and notified of the Notice. The bid should include pricing on generating an electronic version of the Notice that is easily distributed to property owners by the County by email or other electronic means.

All Vendors must also submit documentation of security control of data and documents. It is implied that all data submitted by the County will be handled and maintained in a secured manner and information processing and storage on a confidential need-to-know basis.

Vendors shall provide, in the proposal, the cost of proof samples of the Notices. The Notices will need to be available electronically from the Vendor for review by the County before the actual

Notices are prepared and mailed. The County has in the past requested several proofs before final approval. The bid should include pricing for any set up charges or significant programming changes, on both an hourly and project cost basis.

Vendors shall indicate in the proposal how much time the Vendor will require from the time Davis

County sends the electronic Notice data file to the Vendor until Notices can be mailed to the given addressees.

Copies of all Notices that were printed or electronically created for Davis County may either be sent electronically or by other means. These copies must be in .pdf format that can be stored and indexed in the County’s taxing system in order for these Notice copies to be available to taxpayers or other interested parties.

Vendors must provide detailed cost breakdowns of all charges, including setup, design, CASS

(Coding Accuracy Support System)/NCOA (National Change of Address) certification, costs of paper, envelopes, printing, mailing and delivery to the USPS, and any additional charges for inserts.

III. Proposal Submission Requirements; Potential Proposal Protection

A. Proposal Submission Requirements. The proposals submitted by the Vendor in response to this RFP must be organized sequentially to address each of the subsections directly below. (Failure to comply with the sequential organization requirement or failure to satisfy one or more of the proposal submission requirements directly below may result in the rejection of a Vendor's submitted proposal):

1. Complete the Written Claim of Business Confidentiality and Concise Statement of Reasons

Supporting This Claim of Business Confidentiality, attached as Exhibit A to this RFP, have it signed by an authorized representative, and submit it as the first substantive item in the proposal.

2. Complete and submit the Vendor Proposal Form, attached hereto as Exhibit B, which an authorized representative of the Vendor must sign.

3. Cost scoring will be evaluated after a Vendor meets the minimum scoring criteria based on its ability to complete the job.

4. Provide a detailed description of the Vendor’s specific experience providing requested services by providing five (5) examples of similar size and scope.

5. Provide five (5) references to whom you currently provide similar services, including contact information.

6. Provide a detailed explanation of the Vendor’s quality of product and service along with an explanation of design history and approach.

7. Give a detailed explanation of the Vendor’s approach and proposed schedule for compliance with the Utah State statutes requiring notices to meet formatting specifications and distribution deadlines.

8. Include a bid proposal detailing the fees charged for services provided.

IV. Evaluation Criteria

The County’s evaluation committee will evaluate proposals submitted by Vendors based on the following criteria:

Primary Criteria Primary

Criteria % Sub-Criteria Sub-

Criteria %

1.Experience

30%

A. Provide a detailed description of the Vendor’s specific experience providing requested services by providing five

(5) examples of similar size and scope.

B. Provide five (5) references that the Vendor currently provides similar services to, including the contact information.

20%

10%

2.Quality and

Design

20% Provide a detailed explanation of the Vendor’s quality of product and service along with an explanation of design history and approach.

N/A

3.Project Approach and Schedule

20% Provide a detailed explanation of the Vendor’s approach and proposed schedule for compliance with the Utah State statutes requiring notices to meet formatting specifications and distribution deadlines.

4.Cost 30% Provide a detailed explanation of cost, including any additional fees and estimated postage costs.

V. Interviews (if necessary)

No more than four Vendors found most qualified by the evaluation criteria may be asked to interview with the evaluation committee regarding the Vendor’s proposal. This interview must be attended by the same project team personnel who will be assigned to the Project should the Vendor be awarded a contract.

Vendors selected for an interview shall focus their answers on their proposal and should anticipate to field questions from the evaluation committee specifically regarding the Vendor’s proposal. Notwithstanding the preceding, the County reserves the right to forgo this option at its discretion.

VI. Projected Schedule for the RFP Process

The County reserves the right to modify the following projected schedule for this RFP process at its sole discretion.

Activity Date Time

Issuance of the RFP by the County February 2, Deadline for Questions February 11, 5:00 PM

Deadline for Vendors to submit proposals February 23, 5:00 PM

Estimated Issuance of Notice of Intent to Engage in Contract

Negotiations

March 17, VII. Questions and Deadline for Questions

All questions relating to this RFP must be submitted through Bonfire. The deadline to submit questions regarding this RFP is February 11, 2026, at 5:00 p.m. Mountain Time. The County may reject any proposal submitted in response to this RFP if one or more employees, agents, representatives or otherwise contacts any other County employee, agent, or representative regarding this RFP.

VIII. Protests

Vendors may file a protest relating to this RFP pursuant to the County’s purchasing policy and procedures governing requests for proposals (the “RFP Policy”). Vendors may receive a copy of the RFP Policy by requesting a copy through an email sent to purchasing@co.davis.ut.us.

IX. Written Agreement Required

A. Written Agreement. The County’s standard form services contract is attached to this RFP as “Exhibit

“D”. If Vendor wishes to propose altering any of the terms of the standard form services contract and/or the RFP, including exhibits, attachments, or addenda, Vendor must specifically identify proposed alterations in Vendor’s proposal with reasonable alternatives presented. The County may or may not, in its sole discretion, consider proposed alternatives. Vendors are advised that the County is not bound by the terms of the RFP until a written agreement is fully executed, and any activity taken on by the Vendor prior to full execution of a written agreement is done at the Vendor’s sole risk. The contract resulting from this RFP must first be approved by the Davis County Commission and will become effective only on the date of execution. The County reserves the right to review each contract on a regular basis regarding performance and service elements during the term of the contract.

B. RFP Cancellation. This RFP may be cancelled at any time prior to the execution of a written agreement if deemed in the best interests of the County. This includes cancellation of the RFP after an award has been made, but prior to the execution of a written contract. The Vendor is not entitled to recover any costs related to the preparation of the proposal due to cancellation of the RFP or withdrawal of an award prior to the execution of a written agreement.

X. Vendors Are Bound by This RFP and the RFP Policy

By submitting a proposal in response to this RFP, each Vendor agrees to be bound by this RFP and the

RFP Policy, including the following:

A. Proposals Must Remain Constant

Proposals, including costs, must remain constant from the proposal submission date until the execution of a contract between the County and a Vendor for the services sought through this RFP. The county may reject a Vendor who submits a proposal that does not remain constant for this required time period.

B. Termination or Debarment Certification

Federal and state regulations require certification by Vendors as to current history regarding debarment, eligibility, indictments, convictions, or civil judgements. Vendors must submit a certification that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any governmental department or agency. Vendors must also certify that neither it nor its principals have been terminated during the performance of a contract or withdrew from a contract to avoid termination. If a Vendor cannot certify these two statements, the Vendor shall submit a written explanation of the circumstances for review. A Vendor must submit these certifications with its proposal.

C. Licensing

A selected Vendor shall obtain all applicable federal, state, and local licenses before a contract for the services sought through this RFP and between the County and the selected Vendor is executed. The

Vendor must maintain these licenses for the duration of the contract between the County and the

Vendor.

D. Registration

Vendors shall be registered with the Utah Department of Commerce, Division of Corporations and

Commercial Code. Vendors may obtain forms and information regarding this registration requirement by calling (801) 530-4849 or 1-877-526-3994, or by accessing the following website:

www.commerce.utah.gov.

E. Modifying Proposal

A Vendor may modify its proposal before the deadline for Vendors to submit proposals, which is set forth in the “Projected Schedule for the RFP Process” section above. After this deadline, an Vendor is precluded from modifying its proposal unless otherwise permitted by the RFP Policy or this RFP.

F. Free and Competitive Bidding

Any agreement or collusion among Vendors to fix a price, limit competition, or other similar conduct shall render the proposals of such Vendors void.

G. Conflicts

Any conflicts between one or more of the following shall be resolved in the following order:

1. The contract between the County and a Vendor for the services sought through this RFP;

2. The RFP Policy;

3. The County’s other policies and procedures;

4. This RFP; and

5. The proposal submitted by a Vendor in response to this RFP http://www.commerce.utah.gov/

EXHIBIT A

(Written Claim of Business Confidentiality and Concise Statement of

Reasons Supporting This Claim of Business Confidentiality)

EXHIBIT A

Written Claim of Business Confidentiality and

Concise Statement of Reasons Supporting This Claim of Business Confidentiality

Required: Please check the box directly below that best describes the applicability of this form to the proposal:

⬜ This form does not apply to the proposal being submitted (If You Mark This Box, Stop Here)

⬜ This form does apply to the proposal being submitted and has been filled out completely and accurately (If You Mark

This Box, Please Fill Out the Remaining Portions of This Form)

Pursuant to Subsections 63G-2-305(1) and (2), Utah Code Annotated (2021, as amended), and Section 63G-2-309, Utah Code Annotated (2019, as amended), (company name) asserts a claim of business confidentiality to protect certain portions of its proposal. An entire proposal cannot be identified as

“Protected.”

Please mark the box or boxes directly below that best describe(s) the ground(s) for this claim of business confidentiality for certain portions of the proposal:

⬜ Trade secrets as defined in Section 13-24-2, Utah Code Annotated (1989, as amended), if the person submitting the trade secret has provided the governmental entity with the information specified in Section 63G-2-309, Utah

Code Annotated (2021, as amended) (“Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique, or process, that: (a) derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; and (b) is the subject of efforts that are reasonable under the circumstances to maintain its secrecy).

⬜ Commercial information or non-individual financial information obtained from a person if: (a) disclosure of the information could reasonably be expected to result in unfair competitive injury to the person submitting the information or would impair the ability of the governmental entity to obtain necessary information in the future;

(b) the person submitting the information has a greater interest in prohibiting access than the public in obtaining access; and (c) the person submitting the information has provided the governmental entity with the information specified in Section 63G-2-309, Utah Code Annotated (2019, as amended).

The following is a concise statement of reasons supporting this claim of business confidentiality for the proposal:

Page Paragraph Reason

Please use additional sheets, if needed.

Pursuant to Section 63G-2-309 (2019, as amended), you will be notified, at the address provided in the proposal, if either some or all of the proposal claimed to be protected herein is classified “public” by Davis County or if Davis

County determines that some or all of the proposal claimed to be protected herein should be released after balancing interests under Subsection 63G-2-201(5)(b), Utah Code Annotated (2019, as amended), or Subsection 63G-2-401(6), Utah Code Annotated (2019, as amended).

Signed: Title: _________________________________________

Printed Name: Date: ________________________________________

EXHIBIT B

(Vendor Proposal Form)

Vendor Proposal Form

Name:

(Provide the complete legal name of Vendor)

Address:

City: State: Zip:

List one person who Davis County may contact concerning the entity’s proposal.

Name:

Telephone Number:

E-Mail:

I certify that to the best of my knowledge the information contained in this proposal is accurate and complete. I further certify that the Vendor authorizes me to submit this proposal and bind the Vendor.

By:

Printed Name:

Position or Title:

Date:

EXHIBIT C

(Sample Valuation Notice)

EXHIBIT D

(Sample Contract)

Version 1.14.2026 Standard Service Provider Contract Page 1 of 4

STANDARD SERVICE PROVIDER CONTRACT

This Standard Service Provider Contract (this “Contract”) is between Davis County, a body corporate and politic and a legal subdivision of the State of Utah (the “County”), and the following person or entity (the “Service Provider”):

The Service Provider: Contact Phone Number:

Contact Person: Contact Email:

Address: Type of Service:

WHEREAS, the County desires to obtain the services of a competent service provider to provide the contractual services under this Contract.

WHEREAS, the Service Provider, who has represented to the County that it is a competent and experienced service provider, desires to provide the contractual services under this Contract.

The parties therefore agree as follows:

1. Scope of Services. The Service Provider shall:

1.1. Detail materials and services;

1.2. Details materials and services;

1.3. Continue with as many subsections as needed to detail materials and services; and

1.4. Complete the Service Provider’s obligations under this Contract on or before insert date.

2. Effectiveness; Date; Termination. This Contract will become effective when all parties have signed it. The date of this

Contract will be the date this Contract is signed by the last party to sign it (as indicated by the date associated with that party’s signature). This Contract will terminate on the date that the parties have satisfied each of their respective duties under this

Contract, unless terminated earlier pursuant to Section 3 of this Contract.

3. Early Termination.

3.1. The County may terminate this Contract if annual appropriations, as part of the County’s annual public budgeting process, are not made or are insufficient to pay the Service Provider. This termination will be effective at the time that the County’s notice is effective under Section 8 of this Contract.

3.2. The County may terminate this Contract due to its dissatisfaction, determined solely in the County’s discretion, with the

Service Provider’s services, which termination will be effective at midnight on the fifth day after the County’s notice is effective under Section 8 of this Contract.

3.3. The County may terminate this Contract for any reason, which termination will be effective at midnight on the 30th day after the County’s notice is effective under Section 8 of this Contract.

3.4. The County may terminate this Contract, which termination will be effective at the time the County’s notice is effective under Section 8, if:

3.4.1. The Service Provider engages in or permits any unlawful or disruptive conduct or any activity not permitted by law, regulation, ordinance, this Contract, or the policies of the County; and

3.4.2. The Service Provider fails to immediately cease such conduct or activity after notification by law enforcement, the

County, or otherwise.

3.5. Either party may terminate this Contract after a material breach of this Contract by the other party, which termination will be effective after the notice is effective under Section 8 of this Contract.

3.6. Either party may terminate this Contract if otherwise permitted by the terms of this Contract or if permitted by law or in equity, which termination will be effective after the notice is effective under Section 8 of this Contract, unless otherwise provided by the specific provision of this Contract, law, or in equity.

4. Compensation.

4.1. The County shall pay the Service Provider a sum not to exceed [Sample. Don’t insert amount], upon the Service

Provider’s completion of its obligations under this Contract.

4.2. The County shall pay the Service Provider for the obligations that it completes under this Contract through the date of early termination, if this Contract is terminated early.

4.3. The County shall pay the Service Provider within 30 days after either Subsection 4.1 of this Contract or Subsection 4.2 of this Contract is satisfied, unless the parties agree, in writing, to alternative payment arrangements.

4.4. The Service Provider shall disclose its tax identification or Social Security number to the County before a payment will be made by the County to the Service Provider.

4.5. The Service Provider shall pay all federal, state, or local taxes, contributions, assessments, or fees, which may be based on, or become due and owing, as a result of payments made by the County to the Service Provider under this Contract.

Version 1.14.2026 Standard Service Provider Contract Page 2 of 4

4.6. The Service Provider shall pay any and all subcontractors, material providers, or any other individual who, or entity that, provides services, personnel, materials, equipment, utilities or otherwise to, or at the request of, the Service Provider and relating to this Contract.

4.7. The County may withhold payments from the Service Provider to protect the County from loss relating to:

4.7.1. Defective services not timely remedied;

4.7.2. Liens or claims filed or reasonable evidence of probable filing;

4.7.3. The Service Provider’s failure to promptly pay subcontractors, material providers, or any other individual who, or entity that, provides services, personnel, materials, equipment, utilities or otherwise to, or at the request of, the

Service Provider and relating to this Contract;

4.7.4. Damage to the County or another person, entity, or otherwise; or

4.7.5. The Service Provider’s failure to timely perform or to perform at all under this Contract.

5. Warranties.

5.1. The Service Provider warrants to the County that:

5.1.1. All materials and equipment furnished under this Contract shall be:

5.1.1.1. New, or if not new, then in good working order;

5.1.1.2. Under manufacturer’s warranty;

5.1.1.3. Of reasonable quality; and

5.1.1.4. Free from faults and defects; and

5.1.2. All services performed under this Contract shall:

5.1.2.1. Be of reasonable quality;

5.1.2.2. Conform with reasonable industry standards; and

5.1.2.3. Conform to codes, regulations, and laws.

5.2. The Service Provider shall correct or replace any materials or equipment that do not satisfy Subsection 5.1.1 of this

Contract within 30 days after the County’s notice is effective under Section 8 of this Contract.

5.3. The Service Provider shall correct any services performed that do not satisfy Subsection 5.1.2 of this Contract within 30 days after the County’s notice is effective under Section 8 of this Contract.

5.4. The parties acknowledge that the warranties set forth in Title 70A, Chapter 2, Part 3 of the Utah Code, apply to this

Contract, unless otherwise set forth in this Contract.

5.5. The Service Provider shall assign and deliver to the County all manufacturers’ warranties relating to the materials and equipment furnished under this Contract as soon as reasonably possible, but in no event later than 10 days after this

Contract terminates.

The rights and obligations of the parties set forth in this section will survive the termination of this Contract.

6. Insurance. The Service Provider shall obtain and maintain the following types of insurance:

6.1. A valid occurrence form commercial general liability insurance policy, which covers contractual liability, with minimum limits as follows:

6.1.1. Each occurrence - $1,000,000.00;

6.1.2. Damages to rented premises - $100,000.00;

6.1.3. Medical expense (Any one person) - $5,000.00;

6.1.4. Personal and advertising injury - $1,000,000.00;

6.1.5. General aggregate - $2,000,000.00; and

6.1.6. Products and completed operations aggregate - $2,000,000.00;

6.2. A valid automobile liability insurance policy with a combined single minimum limit of $1,000,000.00; and

6.3. A valid workers compensation and employers’ liability insurance policy with minimum limits as required by Utah law

(If any proprietor, partner, executive, officer, member, or other person is excluded from the workers compensation and employers’ liability insurance policy, then the Service Provider shall provide the County with the applicable state issued waiver).

The County may request the Service Provider to provide the County with certificates of insurance or other records that demonstrate that the Service Provider is in compliance with the insurance requirements set forth in this section (the

“Certificates/Records”). If the Service Provider fails to provide the County with the requested Certificates/Records within three business days of the County’s request, then the County may immediately terminate this Contract. If the Service Provider

Version 1.14.2026 Standard Service Provider Contract Page 3 of 4 fails to have one or more of the insurances required by this Contract, then the County may immediately terminate this

Contract. The rights and obligations of the parties set forth in this section will survive the termination of this Contract.

7. Indemnification; Hold Harmless. The Service Provider shall indemnify and hold harmless the County, and the County’s officials, employees, agents, and other representatives (collectively, the “Indemnified Party”), against any and all losses, damages, liabilities, deficiencies, claims, actions, judgments, settlements, interest, awards, penalties, fines, costs, or expenses of whatever kind, that are incurred by the Indemnified Party (collectively, "Losses"), and any cost or expense incurred by the

Indemnified Party in defending a matter relating to one or more Losses (e.g. court filing fees, court costs, dispute resolutions costs, witness fees, professional fees and attorney fees) (collectively, “Resolution Expenses”) (Losses and Resolution

Expenses together mean “Indemnifiable Losses”) relating to this Contract or the negligent, reckless, or willful acts or omissions of the Service Provider or the Service Provider’s officers, directors, employees, agents, or other representatives, except to the extent that the Indemnified Party either caused those Indemnifiable Losses or the Indemnifiable Losses arose from the Indemnified Party’s material breach of this Contract. The Service Provider’s compliance with any provision of this

Contract to obtain or maintain insurance shall not waive or limit the Service Provider’s obligations under this section. The rights and obligations of the parties set forth in this section will survive the termination of this Contract.

8. Notices. All notices under this Contract must be in writing and must be delivered personally, by a nationally recognized overnight courier, or by United States mail, postage prepaid, and addressed to the parties at their respective addresses set forth below (or to such other address that may be designated by a party in accordance with this section), and the same shall be effective upon receipt, if delivered personally, on the next business day, if sent by overnight courier, or three business days after deposit in the United States mail, if mailed. The initial addresses of the parties shall be:

The County The Service Provider

Davis County With a copy to:

Attn: Purchasing Manager Davis County

PO Box 618 Attn: Attorney’s Office, Civil Division

Farmington, UT 84025 PO Box 618

Farmington, UT 84025

Name of the Service Provider

Attn:

Mailing Address

City, ST Zip

9. Independent Contractor. The Service Provider shall perform this Contract as an independent contractor. The Service

Provider acknowledges that it and its representatives are not employees of the County. The Service Provider further acknowledges that neither the Service Provider nor its representatives have any right to or will be provided with any of the

County’s benefits.

10. Protecting Personal Identifying Information. The Service Provider acknowledges that it is subject to, and the Service

Provider agrees to comply with, the requirements of Utah’s Government Data Privacy Act (the “GDPA”) to the same extent as required of the County with regard to any “personal data,” as defined in the GDPA, “processed,” as defined in the GDPA, or accessed by the Service Provider, including the Service Provider’s employees, agents, and subcontractors, as part of the

Service Provider’s duties under this Contract. This acknowledgement and agreement by the Service Provider in this section includes, but is not limited to, the Service Provider:

10.1. Obtaining, accessing, and “processing,” as defined in the GDPA, only the minimum amount of “personal data,” as defined in the GDPA, reasonably necessary for the Service Provider, including the Service Provider’s employees, agents, and subcontractors, to perform its obligations under this Contract;

10.2. Not selling “personal data,” as defined in the GDPA, obtained, accessed, or processed under this Contract unless expressly required by law; and

10.3. Not sharing “personal data,” as defined in the GDPA, obtained, accessed, or processed under this Contract unless permitted by law.

11. Inconsistencies. The following order of precedence governs and controls any inconsistencies between this Contract, any attachments to this Contract, and any other documents referenced in this Contract or incorporated into this Contract by reference: 1) this Contract; 2) any attachments to this Contract; and 3) any other documents referenced in this Contract or incorporated into this Contract by reference.

12. Assignment Restricted. This Contract may only be assigned by a written instrument that is signed by authorized representatives of the parties. Any purported assignment of this Contract that is in violation of this section is void.

13. Waiver. A right, remedy, power, privilege or otherwise under this Contract is not waived by a party unless such waiver is in writing and signed by an authorized representative of the party granting the waiver.

14. Entire Contract. This Contract, including all attachments, if any, and any other documents referenced in this Contract or incorporated into this Contract by this reference, constitutes the entire understanding between, and agreement of, the parties

Version 1.14.2026 Standard Service Provider Contract Page 4 of 4 with respect to the subject matter in this Contract. Unless otherwise set forth in this Contract, this Contract supersedes all prior and contemporaneous understandings and agreements, whether written or oral, between the parties with respect to the subject matter in this Contract.

15. Amendment. This Contract may only be amended by a written instrument that is signed by authorized representatives of the parties. Any purported amendment of this Contract that is in violation of this section is void.

16. Governing Law; Exclusive Jurisdiction. This Contract is governed by and construed in accordance with the laws of the

State of Utah without giving effect to any choice or conflict of law provision that would require or permit the application of the laws of any jurisdiction other than those of the State of Utah. Each party irrevocably and unconditionally agrees that it may only commence an action, litigation, or proceeding of any kind against any other party, which arises from or relates in any way to this Contract, in the Second Judicial District Court in and for the State of Utah located in Farmington City, Utah.

Each party irrevocably and unconditionally submits to the exclusive jurisdiction of such court.

17. Severability. If the Second Judicial District Court in and for the State of Utah located in Farmington City, Utah finds that one or more sections, subsections, sentences, or parts of a sentence of this Contract is prohibited or unenforceable, then that or those specific section(s), subsection(s), sentence(s) or part(s) of a sentence is void. All sections, subsections, sentences, or parts of a sentence of this Contract that are not found by such court to be prohibited or unenforceable, shall remain in full force and effect.

18. Counterparts; Digital Signatures; Electronically Transmitted Signatures. If the parties sign this Contract in counterparts, then each signed counterpart will be deemed an original and all signed counterparts together will constitute one contract. If one or more of the parties digitally sign this Contract or if one or more of the parties electronically transmit this Contract with signatures by facsimile or email, then such signatures will have the same force and effect as original signatures.

Each party is signing this Contract on the date below the party’s signature.

DAVIS COUNTY

By:

John Crofts, Chair

Davis County Board of County Commissioners

ATTEST:

Brian McKenzie

Davis County Clerk

Date:

NAME OF THE SERVICE PROVIDER

By:

Print Name:

Title: