Printing Services for Solid Waste & Recycling

Washington County, Oregon is seeking a printing services contract for its Solid Waste & Recycling (SWR) program to support outreach and education efforts across ten cities within the county. The procurement is an Invitation to Bid (ITB No. 2023.118-ITB) for a one-year contract with potential renewal options for up to five additional years. The printing services will cover four primary job types: brochures/booklets, posters/fliers/cards, bound/perforated/cut materials, and mailed postcards/multifold brochures. Deliverables include full-color educational materials ranging from 50 to 25,000 units, such as recycling guides, food scraps collection guides, property manager guides, and mixed recycling posters. Key requirements include using 100% post-consumer recycled, Forest Stewardship Council (FSC) Certified paper, and submitting print-ready Adobe Acrobat PDF files. The bid was released on August 24, 2023, with a deadline for questions on September 1, 2023, and final bid submissions due on September 11, 2023, at 2:00 pm through the county's electronic procurement portal. Contractors must provide detailed unit pricing for each quantity range and specify any rush fees.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must meet comprehensive insurance requirements, including $1,000,000 in Commercial General Liability, $1,000,000 in Automobile Liability, and Workers' Compensation insurance compliant with Oregon Revised Statutes. The estimated contract value is approximately $200,000, with the total contract amount to be determined based on actual project needs. Contractors will be required to provide insurance certificates before commencing work and name Washington County as an additional insured. Payment terms are net thirty days from invoice receipt for undisputed amounts, with invoices to be submitted by July 31, 2024, for work completed before June 30, 2024, and by July 31, 2025, for work between July 1, 2024, and June 30, 2025. Contractors must demonstrate rapid responsiveness, including initial print request responses within five business days and status update requests within three days. The county emphasizes sustainability and compliance with all applicable laws and regulations.