Printing_Services_for_Solid_Waste_&_Recycling_(Addendum_#3_Revision).pdf

undefined

PRINTING SERVICES FOR SOLID WASTE & RECYCLING

(NO. 2023.118-ITB)

FOR

Washington County, Oregon

RELEASE DATE: August 24, 2023 DEADLINE FOR QUESTIONS: September 1, 2023

RESPONSE DEADLINE: September 11, 2023, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/washington-county-or

Printing Services for Solid Waste & Recycling

1. Introduction

2. Legal Advertisement

3. Scope of Work

4. Pricing Proposal

5. Instructions to Bidders for ITB

6. Special Instructions

7. Vendor Questionnaire

Attachments:

A - 2023-GOOD-REQUIREMENTS

B - Attachment_C_-_INSURANCE_REQUIREMENTS_SUMMARY_FORM (4) C - Statement_of_Work_SWR_AttachementA

Printing Services for Solid Waste & Recycling

1. INTRODUCTION

1. Summary

The Washington County Solid Waste & Recycling program (SWR) provides outreach and education on recycling programs to residents and businesses located in unincorporated Washington County as well as in the cities of Banks, Cornelius, Durham, Forest Grove, Hillsboro, King City, North Plains, Sherwood, Tigard and Tualatin.

SWR requires various printing services to support its programs that provide outreach to residents and businesses throughout the county and is requesting bids for a one-year, with the option to renew for up to five years, printing services contract for Washington County Department of Health and Human Services.

2. Contact Information

Kiersten Vanderhoof Procurement Analyst II 155 North First Ave, Ste 270, MS 28 Hillsboro, OR 97124 Email: kiersten_vanderhoof@washingtoncountyor.gov Phone: (503) 846-3585 Department:

HHS

3. Timeline

Release Project Date August 24, 2023

Question Submission Deadline September 1, 2023, 1:54pm

Proposal Submission Deadline September 11, 2023, 2:00pm mailto:kiersten_vanderhoof@washingtoncountyor.gov tel:(503)846-3585

Printing Services for Solid Waste & Recycling

2. LEGAL ADVERTISEMENT

WASHINGTON COUNTY, OREGON INVITATION TO BID

No. 2023.118-ITB Printing Services for Solid Waste & Recycling

The Invitation to Bid (“ITB”) documents will be available at www.WashCoPurch.com/biz

Bidders are responsible for checking the site for any addenda to the ITB documents before submitting their bids to the site.

Bid are due no later than 2:00 pm on Monday, September 11, 2023 late bids are unable to be entered.

The estimated expense for this contract will be $200,000.

Bids must contain a statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120(1)(b).

The County may reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all bids upon a finding of the County it is in the public interest to do so.

Washington County reserves the right to reject any and all bids and to waive any and all informalities in the best interest of the County.

Bidders are solely responsible for ensuring receipt of their bid by the Procurement Division, including but not limited to successfully uploaded documents.

Bidders must conform to the requirements of these bid documents and all related, applicable laws.

The County does not intend to pre-qualify any bidders for this project. All bids submitted for this project will be considered provided that they meet the criteria set forth in the bid documents with respect to submission in a timely manner, bonding, and all other applicable requirements.

Dated this 24th day of August, 2023

Kiersten Vanderhoof

Procurement Analyst II

(503) 846-3585

Posted to: Thursday, August 24, 2023 Oregon Buys http://www.washcopurch.com/biz

Printing Services for Solid Waste & Recycling

3. SCOPE OF WORK

1. GENERAL INSTRUCTIONS TO RESPONDERS

A. The following instructions, terms and conditions apply to all bids or other such offers to provide services to Washington County.

B. All work must be performed in accordance with ORS 282.210 PUBLIC PRINTING. ORS

282.210 states, in part, that unless otherwise exempted, all public printing, binding and stationery work shall be performed within the State of Oregon.

C. The County intends to award one contract for all items. Bidder must bid all items listed to be considered responsive. Determination of lowest bid will be based on the Total Bid Price.

D. County reserves the right to award contracts by groups of items, if it is determined solely by the County to be in the best interest of the County.

2. SPECIFICATIONS AND SCOPE OF WORK

A. GENERAL INFORMATION

1. The Washington County Solid Waste & Recycling program provides outreach and education on recycling programs to residents and businesses located in unincorporated Washington County as well as in the cities of Banks, Cornelius, Durham, Forest Grove, Hillsboro, King City, North Plains, Sherwood, Tigard and Tualatin.

2. The Solid Waste & Recycling program requires various printing and mailing services to support its programs that provide outreach to residents and businesses throughout the county.

3. The printing requirements include full color, multi-fold materials. Original documents consist of double-sided content and are provided in Adobe Acrobat PDF format.

Contains photos, builds, tight registration, and reverse text. All images must be crisp, clean and clear and ink coverage consistent and even throughout the run. Paper 100 percent post-consumer recycled content (PC-100) and is Forest Stewardship Council (FSC) Certified. See Attachment A for detailed specifications

4. Printing requirements are divided into four Job Types consisting of:

a. Brochures and booklets

b. Posters, fliers and cards

c. Bound, perforated and cut

d. Mailed postcards and multifold brochures

Printing Services for Solid Waste & Recycling

B. PAPER

1. Paper stock will be designated by the County at the time of the work request. The County would prefer the paper stock with the highest amount of recycled content. If the budget does not allow for that paper stock the County will choose the paper stock with the highest content of recycled material that the budget will allow.

C. PRE-PRESS MATERIALS

1. All original artwork (reflective and digital), negatives, and non-disposable printing plates are the property of Washington County, and must be returned with completed work.

D. PACKAGING

1. Printing orders shall include box packaging unless otherwise instructed. Bidder shall not add this service as an additional charge.

2. Each box shall be clearly labeled and marked with contents.

E. GENERAL REQUIREMENTS

1. Bidder must respond to new project requests within five business days and respond to questions about an existing project within three business days.

a. Bidder must have a point of contact AND a backup person to respond to County requests within the aforementioned timelines.

2. Contractor must have the ability to complete all tasks in house without the use of subcontractors.

3. Most work orders received by the successful bidder(s) will fall within the specifications of this ITB. However, for those orders that are primarily within the specifications, but contain elements that do not conform, the County will receive specific contract pricing on all portions of the order that does qualify.

4. Some jobs in digital format may require minor typesetting which the vendor will provide at no cost to the County.

3. SPECIAL INSTRUCTIONS TO RESPONDERS

A. SPECIALTY PRINTING JOBS

1. Contractor will provide estimates at no charge for job types and quantities not specifically addressed in the specifications. Estimates will be valid for 30 days and subject to change only if the job specifications differ from those stated in the initial quote.

2. The County reserves the right to add similar services or product or delete similar services specified in this requirements contract as needs change during the term of the contract. Cost of services to be added to the contract will be mutually agreed to by the County and the Contractor.

Printing Services for Solid Waste & Recycling

B. PRINTING SAMPLES

1. Washington County may request working samples of certain jobs.

C. RUSH CHARGES

1. For each job for which a bidder submits a bid, please indicate the fee for services that require faster than standard timelines for production and/or delivery.

4. SAMPLE JOBS/QUANTITIES

A. The job types listed are an approximation only of the printing and mailing services the County may require over the term of this requirements contract. The actual needs of the County in terms of variety and quantity may vary from that indicated in the sample job types.

B. Samples of all job types are available for review at the Reception Desk for the Purchasing Division in the Public Services Building, 155 North First Avenue, Suite 270, Hillsboro, Oregon.

5. PICK-UP AND DELIVERY REQUIREMENTS

A. Contractor shall provide pick-up of all work orders and related materials and delivery of all completed work and all related materials to the Solid Waste & Recycling program, 155 North First Avenue, Suite 160, Hillsboro, Oregon, unless otherwise noted on the work order. The cost of this service is to be included in the bid price for each specified service.

Additional pick-up and delivery services may be added at the County’s discretion.

B. Turn-around time will be noted on the individual work order and will be considered firm unless Contractor advises the County it is not reasonable.

C. The contractor’s failure to deliver goods or services on time shall be a material breach of the contract. If the contractor fails to deliver services on time, the County, at its discretion, may procure those goods and services from another source. If the price paid by the County for goods and services from another source under this paragraph is higher than the price under this contract, the contractor shall pay the County the difference between those prices. The County may deduct that difference from the amount the County owes the contractor.

D. The contractor bears the risk of damage to materials between the time the contractor picks them up from the County to the time the contractor delivers them as directed by the Solid Waste & Recycling program. The contractor shall reimburse the County for the actual cost of replacing or repairing materials lost or damaged as a result of the errors and omissions of the contractor or its employees, subcontractors or agents

Printing Services for Solid Waste & Recycling

4. PRICING PROPOSAL

Please provide pricing for the highest amount of recycled paper product available for each of the tables below.

EXAMPLE PROJECT A - BROCHURE - SINGLE FAMILY RECYCLE GUIDE

Refer to Scope of Work for exact specifications. Price at the following quantities.

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Brochure 250 Each

2 Brochure 500 Each

3 Brochure 1,000 Each

4 Brochure 5,000 Each

5 Brochure 10,000 Each

6 Brochure 25,000 Each

7 Brochure - Additional Quantities in increments of 5000

5,000 Each

TOTAL

RUSH FEE - FOR THE ABOVE PRICING

This is for information only and does not affect the outcome of the quote.

Line Item Description Unit of Measure Unit Cost

1 Rush Fee for Processing the job above Lump Sum

EXAMPLE PROJECT B - BROCHURE - MULTIFAMILY RECYCLE GUIDE

Refer to Scope of Work for exact specifications. Price at the following quantities.

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Brochure 250 Each

2 Brochure 500 Each

3 Brochure 1,000 Each

Printing Services for Solid Waste & Recycling

Line Item Description Quantity Unit of Measure

Unit Cost Total

4 Brochure 5,000 Each

5 Brochure 10,000 Each

6 Brochure 25,000 Each

7 Brochure - Additional Quantities in increments of 1000

1,000 Each

EXAMPLE PROJECT C - BROCHURE - FOOD SCRAPS COLLECTION GUIDE

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Brochure 250 Each

2 Brochure 500 Each

3 Brochure 1,000 Each

4 Brochure 5,000 Each

5 Brochure 10,000 Each

6 Brochure 25,000 Each

7 Brochure - Additional Quantities in increments of 1000

Printing Services for Solid Waste & Recycling

EXAMPLE PROJECT D - BOOKLET - PROPERTY MANAGER GUIDE

Refer to Scope of Work for exact specifications. Price at the following quantities:

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Brochure 50 Each

2 Brochure 100 Each

3 Brochure 250 Each

4 Brochure 500 Each

5 Brochure 750 Each

6 Brochure 1,000 Each

7 Brochure - Additional Quantities in increments of 100

100 Each

EXAMPLE PROJECT E - POSTER - MIXED RECYCLING POSTER

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Poster 50 Each

2 Poster 100 Each

3 Poster 250 Each

4 Poster 500 Each

5 Poster 750 Each

Printing Services for Solid Waste & Recycling

Line Item Description Quantity Unit of Measure

Unit Cost Total

6 Poster 1,000 Each

7 Poster - Additional Quantities in increments of 100

EXAMPLE PROJECT F - FLIER - BUSINESS RECYCLING GUIDE

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Flier 50 Each

2 Flier 100 Each

3 Flier 250 Each

4 Flier 500 Each

5 Flier 750 Each

6 Flier 1,000 Each

7 Flier - Additional Quantities in increments of 100

EXAMPLE PROJECT G - RACK CARD – HALF-PAGE RECYCLING DAY APP

Printing Services for Solid Waste & Recycling

Refer to Scope of Work for exact specifications. Price at the following quantities:

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Rack card 100 Each

2 Rack card 250 Each

3 Rack card 500 Each

4 Rack card 1,000 Each

5 Rack card 2,500 Each

6 Rack card 5,000 Each

7 Rack card - Additional Quantities in increments of 500

500 Each

EXAMPLE PROJECT H - RACK CARD – HALF-PAGE DON’T LET FOOD GO TO WASTE

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Rack card 100 Each

2 Rack card 250 Each

3 Rack card 500 Each

4 Rack card 1,000 Each

5 Rack card 2,500 Each

6 Rack card 5,000 Each

7 Rack card - Additional Quantities in increments of 500

Printing Services for Solid Waste & Recycling

Line Item Description Quantity Unit of Measure

Unit Cost Total

EXAMPLE PROJECT I - FLIER - BILINGUAL MULTIFAMILY ROLES

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Flier 50 Each

2 Flier 100 Each

3 Flier 250 Each

4 Flier 500 Each

5 Flier 1,000 Each

6 Flier 2,000 Each

7 Flier - Additional Quantities in increments of 500

EXAMPLE PROJECT J - MULTI-PAGE PAD - MEAL PLANNER AND SHOPPING LIST

Line Item Description Quantity Unit of Measure

Unit Cost Total

Printing Services for Solid Waste & Recycling

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Multi-page Pad 100 Each

2 Multi-page Pad 250 Each

3 Multi-page Pad 500 Each

4 Multi-page Pad 1,000 Each

5 Multi-page Pad 2,500 Each

6 Multi-page Pad 5,000 Each

7 Multi-page Pad - Additional Quantities in increments of 500

EXAMPLE PROJECT K - DOOR HANGER - INCORRECT PREPARATION NOTICE

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Door hanger 250 Each

2 Door hanger 500 Each

3 Door hanger 1,000 Each

4 Door hanger 2,500 Each

5 Door hanger 5,000 Each

6 Door hanger 10,000 Each

7 Door hanger - Additional Quantities in increments of 500

Printing Services for Solid Waste & Recycling

RUSH FEE - FOR THE ABOVE PRICING

This is for information only and does not affect the outcome of the quote.

EXAMPLE PROJECT L - PERFORATED FLIER - PLEDGE FORM

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Perforated flier 100 Each

2 Perforated flier 250 Each

3 Perforated flier 500 Each

4 Perforated flier 1,000 Each

5 Perforated flier 2,500 Each

6 Perforated flier 5,000 Each

7 Perforated flier - Additional Quantities in increments of 500

EXAMPLE PROJECT M - BROCHURE - SPECIAL RECYCLING COLLECTION (MAILED

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Brochure (Mailed) 250 Each

2 Brochure (Mailed) 500 Each

3 Brochure (Mailed) 1,000 Each

Printing Services for Solid Waste & Recycling

Line Item Description Quantity Unit of Measure

Unit Cost Total

4 Brochure (Mailed) 5,000 Each

5 Brochure (Mailed) 10,000 Each

6 Brochure (Mailed) 25,000 Each

7 Brochure (Mailed) - Additional Quantities in increments of 1000

EXAMPLE PROJECT N - POSTCARD - SPECIAL REUSE COLLECTION (MAILED)

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Postcard (Mailed) 100 Each

2 Postcard (Mailed) 250 Each

3 Postcard (Mailed) 500 Each

4 Postcard (Mailed) 1,000 Each

5 Postcard (Mailed) 2,500 Each

6 Postcard (Mailed) 5,000 Each

7 Postcard (Mailed) 10,000 Each

8 Postcard (Mailed) - Additional Quantities in increments of 500

Printing Services for Solid Waste & Recycling

Printing Services for Solid Waste & Recycling

5. INSTRUCTIONS TO BIDDERS FOR ITB

1. Deadline Disclaimer

It is the responsibility of the applicant to upload and submit electronic response before the deadline date and time approaches as posted on the County's Procurement Portal. Allow for a sufficient amount of time for the entry/document upload process in order to ensure timely submission.

The County strongly recommends that after uploading document(s) applicant exit the procurement portal and then logs back in to verify that the document(s) appear. Missing documents will not be accepted outside of the procurement portal. The County's procurement portal will close promptly at the deadline date and time; no exceptions or out of portal submissions are allowed.

2. Overview

The following instructions, terms and conditions apply to all bids or other such offers to provide construction services, services, or goods to Washington County.

3. Precedence of Documents

The order of precedence of documents is as follows:

1. Instructions to Bidders

2. Specifications/Scope of Work

3. Pricing Proposal

4. Special Instructions

4. Copies of Bid Documents

Documents obtained from sources (such as directly from other bidders) other than www.WashCoPurch.com/biz are not valid solicitation documents. It is the bidder’s responsibility to insure they are listed as an interested party on the County's Procurement Portal website for a particular project in order to receive notification of all addenda as well as additional relevant information.

5. Bidder's Requirements

If this solicitation requires bidding on all items, failure to do so will disqualify the bid. If bidding on all items is not required, bidders should indicate “No Bid” in the column provided for any item on which no price is submitted.

The bidder further agrees to the following:

Printing Services for Solid Waste & Recycling

A. To examine all specifications, instructions, terms and conditions thoroughly.

B. To provide for appropriate insurance, bid guaranties, and performance bonds as required.

C. To comply fully with specifications as attached for the agreed bid and/or contract, especially where materials and work are involved.

D. To clean up all debris and remove debris from the site as specified.

E. All equipment replaced or removed by the bidder shall remain the property of the County unless otherwise noted in the specifications or special instructions.

F. Upon completion of the contract and/or delivery and installation, to pass a good, free and clear title for goods and services rendered to the County. Such goods and services shall be free of all claims, mechanic’s liens, subcontractor judgments and other encumbrances which might cloud the County’s title to said goods and services.

G. That they have met any and all registration requirements where required for contractors as set forth in the Oregon Revised Statutes. As required, bidders shall furnish a valid contractor's license number at the time of bid opening.

H. To accept any claims, liens and demands to indemnify the County and hold harmless the County and preserve the property the entire time of equipment installation and/or contract duration.

6. Specification Protest Process

Delivery: Any protest of the specifications must be delivered to the County in writing no later than seven (7) calendar days prior to the bid closing date, a postmark is not sufficient, as follows:

Specification Protest Bid #:2023.118-ITB Washington County Procurement Division ATTN: Procurement Manager 155 North First Avenue, Suite 270 MS 28 Hillsboro, Oregon 97124-3072

A. Content: A written protest must include:

1. Sufficient information to identify the solicitation that is the subject of the protest;

2. The grounds that demonstrate how the procurement process is contrary to law or how the solicitation document is unnecessarily restrictive, is legally flawed or improperly specifies a brand name;

3. Evidence or supporting documentation that supports the grounds on which the protest is based; and

4. The relief sought; and

5. A statement of the desired changes to solicitation document that the prospective bidder believes will remedy the conditions upon which the prospective bidder based its protest.

Printing Services for Solid Waste & Recycling

B. County Response: The County may reject without consideration a bidder’s protest after the deadline established for submitting protest. The County shall provide notice to the applicable protestor if it entirely rejects a protest. If the County agrees with the protest, in whole or in part, the County shall either issue an addendum reflecting its determination or cancel the solicitation.

C. Extension of Closing: If the County receives a written protest in accordance with this Section the County may extend closing if the County determines an extension is necessary to consider the protest and to issue addenda, if any, to the solicitation document.

D. Judicial review of the County’s decision relating to a specification protest shall be in accordance with ORS 279B.405.

7. Bid Submission

A. All bids must be submitted through our electronic Procurement Portal.

B. Email, phone, fax and paper bids will not be accepted.

C. It is the responsibility of the bidder to submit electronic bids before the deadline date and time approaches as posted on the County's Procurement Portal.

D. It is the sole responsibility of the bidder to ensure receipt of bids and success of uploaded documents or bid modifications by the County by the specified time.

E. Bidders are required to use the bid forms or tables posted on www.WashCoPurch.com/biz.

8. Bid Opening

A. All bids received will be publicly opened immediately after the bid closing date and time.

All bidders and other persons who may be interested in this matter are invited to attend online through Microsoft Teams.

B. Bids shall contain all required documents and descriptive literature. The Vendor Questionnaire must be complete in order to submit your response. Any statement accompanying and tending to qualify a bid may cause rejection unless the statement is required or permitted.

C. Microsoft Teams Bid Opening Link

Join Microsoft Teams Meeting

+1 971-337-3439 United States, Portland (Toll)

Conference ID: 522 346 32# https://teams.microsoft.com/l/meetup-join/19%3ameeting_NWJmZjlmNzUtZGQ5NC00MjY1LTk4YzgtZGYzYjJkYzY4NGE0%40thread.v2/0?context=%7b%22Tid%22%3a%2240d27439-4752-4445-a1f9-bb649e5f3042%22%2c%22Oid%22%3a%22e52c78da-3539-4e4f-a9e3-a4a48dcdfd9a%22%7d

Printing Services for Solid Waste & Recycling

9. Oregon Corporate Activity Tax (“CAT”)

In 2019 Oregon adopted a Corporate Activity Tax (“CAT”) applicable to all types of business entities. The legislation accomplishes the following:

a. Establishes a "Fund for Student Success" that is separate and distinct from the state's general fund

b. Adopts a new Corporate Activity Tax (CAT) imposed on all types of business entities

The CAT is in addition to the state's current corporate income tax. The CAT is imposed on businesses for the privilege of doing business in this state. It is measured on a business's commercial activity, which is the total amount a business realizes from transactions and activity in Oregon. The CAT is applied to taxable Oregon commercial activity in excess of $1 million. Any costs relating to Oregon’s Corporate Activity Tax will not be reimbursable under Cost of the Work.

10. Questions, Interpretations, and Addenda

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation in www.WashCoPurch.com/biz.

A. Interpretations or clarifications considered necessary in response to such questions will be posted as addenda or in Questions and Answers in the County's Procurement Portal .

Bidders will be solely responsible to check for all addenda or questions and answers, if any, from the Procurement Portal prior to submitting their bid.

B. Questions received afterFriday, September 1, 2023 will not be answered unless the County determines, in its sole discretion, it is in the public’s best interest to do so.

C. Only questions answered by formal written addenda, or made part of the solicitation in Questions and Answers, will be binding. Oral and other interpretations or clarifications will be without legal effect.

D. Written addenda may also be issued to modify the bid documents at the discretion of the County.

E. Receipt of addenda must be acknowledged on the County's Procurement Portal.

F. All questions pertaining to this bid shall be addressed only through the County's Procurement Portal. Do not contact any other Washington County staff, employee or official regarding this bid. Communication between bidder and any County staff is prohibited from the time the bid is advertised until the award of a contract to the bidder selected by The County.

11. Contract Award

The County reserves the right to award this bid based on the following:

Lowest Responsive, Responsible Bidder

Printing Services for Solid Waste & Recycling

12. Execution of Contract

The successful bidder(s) shall within fifteen (15) business days from the date of receiving from the County the contract prepared and ready for execution, furnish the County the corporate performance and payment surety bonds specified herein if required and enter into a contract with the County.

If the successful bidder fails to comply with any of the requirements herein, the County may, at its option, determine that the bidder has abandoned the contract and the security accompanying this bid shall be forfeited and the same shall become the property of the County.

Successful bidder(s) will be held to all County policies and procedures.

13. Contract Administrator

The contract administrator is Kate De Cesare The Authorized Representative(s) will be introduced after contract is fully executed.

14. Services Contract

A.The term of the contract resulting from this bid shall not exceed five years.

B.The contract that will be executed for this solicitation will be a standard Washington County Services Contract, which incorporates terms and conditions from this solicitation document, as well as from the bidder’s response. A sample services contract is attached. Potential bidders should review this contract to ensure they can meet the terms and conditions prior to submitting a bid.

Printing Services for Solid Waste & Recycling

6. SPECIAL INSTRUCTIONS

1. Laws and Regulations

The bidder shall be familiar with all Federal, State, County and /or City laws and regulations, which in any manner affect those engaged or employed in the work or the materials or equipment used or which in any way affect the conduct of the work, and no pleas of misunderstanding will be considered on account of ignorance thereof. If the bidder discovers any provision in the specifications or project information, plans or contract documents that is contrary to or inconsistent with any law or regulations, they shall report it to Washington County in writing via the County’s e-Procurement portal .

All work performed by the contractor shall be in compliance with all Federal, State, County and local laws, regulations and ordinances. Unless otherwise specified, the contractor shall be responsible for applying for applicable permits and licenses.

2. Recycled Materials and Sustainable Products and Processes

Contractor shall use recycled and recyclable products to the maximum extent economically feasible during the performance of the contract.

The County prefers materials or supplies manufactured from recycled materials if the recycled product is available, and it meets the requirements set forth in the Specifications.

The County supposes and encourages the use of sustainable products by the Contractor. To contribute to a clean environment for present and future generations, Contractor shall utilize sustainable products to the maximum extent feasible during the performance of the Contract.

Products and practices utilized by the Contractor shall be based upon long-term environmental impact, social costs, and operations costs.

3. Discrimination in Subcontracting

A. A contractor who contracts with a public contracting agency shall not discriminate against minority, women or emerging small business enterprises in the awarding of subcontracts. The contractor shall certify by signing the Certification and Contract Offer that the contractor has not discriminated against minority, women or emerging small business enterprises in obtaining any required subcontracts.

B. The public contracting agency may disqualify any person as a bidder on a public contract if the agency finds that the person has violated this section in a contract between the person and the agency.

C. If the person wishes to appeal the disqualification, the appeal procedure shall be pursuant to ORS 279C.450.

Printing Services for Solid Waste & Recycling

4. The Rights of the County

The County expressly reserves the following rights:

A. To waive any irregularities in the bids submitted.

B. To base awards with due regard to price, delivery, compliance with specifications, and other such factors as may be necessary and in the public interest in the circumstances.

C. To make awards to any bidder whose bid, in the opinion of management and the Board, is the lowest responsible bid.

D. To cancel the procurement or reject any or all bids, or selected portions thereof, in accordance with ORS 279B.100. Under no circumstances shall the County be responsible for, nor shall it reimburse, any costs associated providing a bid for this solicitation.

E. To negotiate final contract terms and conditions to the fullest extent allowed by the law and as in the best interests of the County.

Acceptance of an offer is subject to budget approval and budgetary constraints as determined by the County.

5. Qualifications of Bidders

Qualifications of bidders may be evaluated when determining the award. Bidders may be required to produce acceptable personal, business, and credit references and completed examples of previous work of a similar nature.

The County reserves the right to investigate references and to consider the past performance of any bidder with respect to its successful performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of services on schedule, and its lawful payment of employees and workers whether or not specifically listed by the bidder.

6. Low Tie Bids

A. Low tie bids are subject to the Oregon preference as provided by ORS279A.120: “For purposes of awarding a public contract, a contracting agency shall give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal.”

B. Low tie bids that remain after application of the statutory Oregon preference shall be awarded according to the following sequence:

1. Award shall be made by drawing lots among any tied Oregon bidders. Such bidders shall be given notice and an opportunity to be present when lots are drawn.

2. If none of the tied bidders is located in Oregon, award of the contract shall be made by drawing lots among all tied bidders. Such bidders shall be given notice and an opportunity to be present when lots are drawn.

Printing Services for Solid Waste & Recycling

7. Award Recommendation / Intent to Award

A Notice of Intent to Award will be posted on the www.WashCoPurch.com/biz web site at least seven (7) days before the award of the contract.

8. Bid Files

A completed bid file for each project will be available, by appointment only, for public inspection at the Washington County Procurement Division Office.

9. Protest and Judicial Review of Award

A. Purpose. The award by the Washington County Board of Commissioners of the contract shall constitute a final decision of the County to award the contract if no written protest of the award is filed. A bidder may protest the award of a contract, or the intent to award of a contract, whichever occurs first, if the conditions set forth in ORS 279B.410(1) are satisfied. A bidder must file a written protest with the County and exhaust all administrative remedies before seeking judicial review of the County's contract award decision.

B. Delivery. A bidder must deliver a written protest to the Washington County Procurement Manager within seven (7) days after issuance of the notice of intent to award the contract. Protests must be physically received by 5:00 PM on the7th day. A postmark is not sufficient.

C. Content of Protest. A bidder’s written protest shall specify the grounds for the protest to be considered pursuant to ORS 279B.410(2). Bidder may not protest the content of Specifications, nor shall the County consider any such grounds, in an award protest.

Bidders may protest only deviation for laws, rules, regulation or procedures, including procedures set out in the ITB. Protests must specify the grounds for protest including the specific citation or law, rule, regulation, or procedure upon which the protest is based.

D. County Response. The Board or its designee shall not consider a bidder’s contract award protest submitted after the timeline established for submitting such protest has expired per B above. The County shall issue a written disposition of the protest in a timely manner as set forth in ORS 279B.410(4). If the protest is upheld, in whole or in part, the Board or its designee may in its sole discretion either award the contract to the successful protestor or cancel the procurement or solicitation.

E. Judicial Review. Judicial review of the Board’s or its designee’s decision relating to a contract award protest shall be in accordance with ORS 279B.415.

10. Contractor's Responsibility

It is understood that the specifications and other contract documents do not purport to control the method of performing the work, but only the requirements as to the nature of the completed work. The contractor assumes the entire responsibility for the method of performing

Printing Services for Solid Waste & Recycling the work. Suggestions as to the method included in the contract documents shall be deemed advisory only and the feasibility of such methods, or the lack thereof, shall not affect the contractor's liability, or status as an independent contractor under this contract.

11. Performance

Contractor shall perform all services required by this contract within the time specified.

Contractor shall provide all services in accordance with the highest industry standard prevalent in the industry or business most closely related to the construction industry. Unless the means or methods of performing a task are specified elsewhere in the contract, contractor shall employ methods that are generally accepted and used by the industry. Any performance that is found unacceptable will be documented and the contractor will be given written notice to correct the problem within a specified period. If the problem continues beyond the specified period the contractor may be found in breach of this contract, and the contract may be terminated.

12. Non-Performance

In the event of nonperformance under the resulting contract the County will have the right to obtain from other sources such equipment, supplies, and/or services as may be required to fulfill the contract. It is agreed that the difference in cost, if any, for said equipment, supplies and/or services shall be borne by the contractor awarded this contract.

13. Guarantee

Contractor agrees to repair any failures due to inferior workmanship and/or materials without additional expense to the County.

14. Damage Clause

A. Contractor shall be responsible for renovating, restoring, or otherwise repairing any portion of the County's premises, facilities, or any County owned properties or right-of-ways which are damaged by the contractor and its agents in the case of any work related to its obligation under this contract.

B. Contractor agrees to repair any avoidable damage to existing materials, surfaces and equipment caused during the execution of the work, without additional expense to the County.

15. Product Safety

A. In accordance with all applicable laws and generally accepted practices, the contractor will be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the work. This requirement will apply continuously and not be limited to normal working hours.

Printing Services for Solid Waste & Recycling

B. Performance, or other, reviews conducted by the County’s representative are not intended to include review of the adequacy of the contractor’s safety measures in, on, or near the project.

16. OSHA

During the performance of this contract, the Contractor is required to comply with the conditions of the Federal Occupational Safety and Health Act of 1972 (OSHA) and the standards and regulations issued there under. The bidder shall further agree to hold the County, its employees, agents, commissioners, and assigns harmless and free from liability for failure to comply with said standards and regulations by the bidder. It shall be the sole responsibility of the bidder to remain familiar with said standards and regulations and maintain their enforcement.

17. Hazardous Materials

A. All materials that include solvents, paints, cleaning agents, chemicals, reagents or other hazardous materials shall be labeled in accordance with Oregon law with the name(s) of the hazardous ingredient(s), the hazard(s) of the material(s) and the appropriate precautions. Materials for which toxicological or hazard data are unavailable shall carry a label stating: “Toxicological and other hazards unknown. Handle as extremely hazardous.”

B. Environmentally Preferred Products/Material Safety Data Sheets. Whenever possible, the Contractor should use environmentally preferable products which present a lesser impact to the public health and the environment than competing products. Contractor agrees, upon execution of this contract, to submit a copy of the relevant material safety data sheet(s) for any chemical substance the Contractor will bring on to the County’s premises and use as part of the work described in this contract.

18. Patent or Franchise Infringement

The Contractor agrees to protect the County against all claims for patent or franchise infringement arising from the purchase, installation, or use of the material(s) or service(s) ordered from this solicitation, and to assume all expense and damage arising from such claims.

19. Assignment to the County

A. By entering into a contract under this solicitation, the contractor irrevocably assigns to Washington County any claim or cause of action which the contractor now has or which may accrue in the future, including, at the option of Washington County, the right to control any such litigation, by reason of any violation of 15 USC 15 §1-15 or ORS 646.725 or ORS 646.730, in connection with any goods or services provided to the contractor by any person which are used, in whole or in part, for the purpose of carrying out the contractor's obligations under such contract.

Printing Services for Solid Waste & Recycling

B. Contractor shall require any subcontractor to irrevocably assign to Washington County, as a third party beneficiary, any right, title or interest that has accrued or may accrue to the subcontractor by reason of any violation of 15 USC 15 §1-15, ORS 646.725 or ORS 646.730, including, at the option of Washington County, the right to control any litigation arising there under, in connection with any goods or services provided to the subcontractor by any person, in whole or in part, for the purpose of carrying out the subcontractor's obligations as agreed to by the contractor in pursuance of the completion of this contract.

C. In connection with this assignment, it is an express obligation of the contractor that it will take no action that any way diminishes the value of the rights conveyed or assigned hereunder to the County. It is an express obligation of the contractor to advise the Office of County Counsel for Washington County:

1. In advance of its intention to commence any action on its own behalf regarding such claims or causes of action;

2. Immediately, upon becoming aware of the fact that an action has been commenced on its own behalf by some other person or persons, of the dependency of such action; and

3. The date on which it notified the obligor(s) of any such claims for relief or causes of action of the fact of its assignment to the County.

20. Purchasing by Contractor

Contractor shall make all purchases in its own name and not in any way attempt to bind the County in Contractor’s contractual agreements. Delivery of goods to County facilities will be at contractor’s own risk and expense.

21. Contact Persons

The contractor shall designate one or more person(s) as the contact person for this contract. The contractor should provide to the County the names, addresses and telephone numbers of such person(s) and shall keep this information current at all times.

22. Payment

A. Payment shall be made upon submission of invoice and any required supporting documentation after final acceptance of each phase and/or monthly progress payments.

B. Contractor shall invoice the County no later than thirty (30) days following completion of work.

C. The County will pay the invoice within 30 days after approval of the invoice by the contract administrator.

Printing Services for Solid Waste & Recycling

23. Public Contracting Statutes

The provisions of Oregon Revised Statutes 279C.500 through 279C.870, Public Contracts, as applicable are incorporated herein by reference. Any bidder accepting a purchase order from the County and/or executing a contract with the County for the delivery of materials and/or services agrees to comply with said provisions.

24. Uniforms and Identification

While at any County site, all Contractor personnel must wear a uniform with company identification, including company logo, visible to all other personnel in the area. Contractor personnel must maintain a clean and professional appearance at all times while at a County site.

25. Invoicing

All invoices will have the name of the County employee who requested the service, PO number, building location. In the case of scheduled maintenance, a County employee will be contacted at least 1-week prior to the scheduled service and that County employee’s name will be on the invoice. All labor hours will be itemized on the invoice with the quantity of hours, the hourly rate, and the total dollar amount. In the case of more than one hourly rate, all hourly rates will be itemized. When applicable, all materials will be itemized with the amount of each item, the cost of each item and the total cost for each item used. All invoices will have the County Facility Maintenance work order number associated with the service. The contractor will get this work order number from the county employee who requests the service to be performed. This requirement will apply to scheduled maintenance and call out maintenance or repair.

26. Oregon Corporate Activity Tax ("CAT")

In 2019 Oregon adopted a Corporate Activity Tax (“CAT”) applicable to all types of business entities. The legislation accomplishes the following:

a. Establishes a "Fund for Student Success" that is separate and distinct from the state's general fund

b. Adopts a new Corporate Activity Tax (CAT) imposed on all types of business entities

The CAT is in addition to the state's current corporate income tax. The CAT is imposed on businesses for the privilege of doing business in this state. It is measured on a business's commercial activity, which is the total amount a business realizes from transactions and activity in Oregon. The CAT is applied to taxable Oregon commercial activity in excess of $1 million. Any costs relating to Oregon’s Corporate Activity Tax will not be reimbursable under Cost of the Work.

Printing Services for Solid Waste & Recycling

27. Cooperative Purchasing

1. Pursuant to the intent of Oregon Revised Statutes, Chapter 279A.200, any publicly funded city, county, district, agency or similar entity shall have the authority to purchase specified goods/services directly from contractor under the terms and conditions of this contract.

2. The proposer agrees to extend identical pricing and services to other public agencies for the same terms.

3. Each contracting agency will execute a separate contract with the successful proposer for its requirements. Any ordering and billing shall take place directly between the proposer and such entity.

4. Any proposer, by written notification at the time of the proposal due date and time, may decline to extend the prices, services and terms of this proposal to any, and/or all other public agencies. There is no penalty for declining cooperative procurements.

Printing Services for Solid Waste & Recycling

7. VENDOR QUESTIONNAIRE

1. Electronic Submittal* By electronically submitting this response the Supplier attests and certifies that:

1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Suppliers's representative authorized to contractually bind the Supplier.

2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.

3. Respondent agrees that the action of electronically submitting its response constitutes:

a. an electronic signature on the responses, generally,

b. an agreement to conduct business electronically,

c. an electronic signature on any form or section specifically calling for a signature, and

d. an affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or acknowledgement.

☐ Yes

☐ No *Response required

2. Solicitation Requirements* Did you read through and confirm that you met all of the Solicitation requirements?

☐ Yes

☐ No *Response required

3. Resident Bidder* The Bidder is a resident as defined in ORS 279A.120*?

*ORS 279A.120(1)(b) – Resident bidder means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the vendor is a resident vendor . Nonresident vendor shall comply with the provisions of ORS 279A.120(3).

☐ Yes

☐ No *Response required

Printing Services for Solid Waste & Recycling

4. Offer By submission of a response does the bidder attest that they have carefully examined the Special Instructions, Project/Specification Information, General Instructions and all other related material and information, and agrees to comply with the terms set forth in those documents and to furnish the services described at the rates bid?

Does the bidder further agrees that this offer will remain in effect at the rates bid for a period of not less than 180 calendar days from the date that bids are due and that this offer may not be withdrawn or modified during that time?

☐ Yes

☐ No

5. Collusion and Discrimination* The bidder hereby certifies that this bid is genuine and that it has not entered into collusion with any other vendor(s) or any other person(s).

The bidder hereby certifies that it has not discriminated and will not discriminate against any minority, women or emerging small business enterprise or against a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontract per ORS 279A.110.

☐ Yes

☐ No *Response required

6. Past Employment* Have you or a member of your staff been an employee of Washington County in the last six months?

☐ Yes

☐ No *Response required

7. Tax* The bidder hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318.

Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.

☐ Yes

☐ No *Response required

8. Business Hours* Please enter your regular business hours.

Printing Services for Solid Waste & Recycling

*Response required

9. Oregon Secretary of State Business Registry* Enter your registry number without dashes or spaces. If you are not currently registered enter N/A. If you are the successful bidder you will be required to register with the Secretary of State in order to contract with the County.

*Response required

10. Successful Bidder Requirements* If you are the successful bidder for this project, you will be required to fill out and submit all documents listed under Exhibits. Please confirm that you understand this requirement.

☐ Please confirm *Response required

11. Cooperative Purchasing* Will the bidder extend pricing and terms to other public agencies? (there is no penalty for not agreeing to extend pricing)

☐ Yes

☐ No *Response required

12. Changes* Is there a fee for changes?

☐ Yes

☐ No *Response required

When equals "Yes"

1. Change Fee* List fee for changes

*Response required

13. Discount* Is there a discount offered to the County if deadlines are not met or project is delayed to no fault of the County?

☐ Yes

☐ No

When equals "Yes"

Printing Services for Solid Waste & Recycling

1. Amount of Discount* Please list discount amount.

*Response required

14. Cancellation* Is there a project cancellation fee?

☐ Yes

☐ No *Response required

When equals "Yes"

1. Fee* Please list project cancellation fee whether dollar amount or percentage.

*Response required

15. Contract*

1. Supplier hereby proposes to furnish equipment or services that meets or exceeds the minimum specifications provided in the Solicitation Documents. Furthermore, I agree to abide by all conditions of the solicitation and resulting contract.

2. Supplier acknowledges award of a contract or purchase may be contingent upon a determination by the…