Printing Services

San Mateo County is requesting proposals for printing, graphic design, and typesetting services on an as-needed basis under RFP issued July 9, 2026, with proposals due August 12, 2026. The County has adopted a Procurement Preference for Local Businesses Ordinance offering five percent preference points to local businesses, with additional preference points available for small or micro businesses and non-profits; proposers must demonstrate at least one physical store location in San Mateo County to qualify.

The scope covers business stationery, brochures, booklets, controlled substance prescription forms, wide-format signage, and presentation materials. Proposers must meet minimum qualifications: four years of similar service experience within the last seven years, an account manager with two years of experience, graphic design capabilities in-house, ability to meet standard turnaround of seven business days with shipping and expedited same-day pickup within four hours, and delivery capability to all County locations Monday through Friday 8:00 a.m. to 5:00 p.m. The pricing proposal includes 17 line items with specified quantities and estimated delivery fees for North County, Central County, South County, and Coastal Region service areas.

The initial contract term is three years with two optional one-year extensions at the County's sole discretion. This is a master agreement allowing any County department to place orders throughout the term. All proposers must register with SAM.gov and provide a Unique Entity ID.

Evaluation weighs project approach (30 points), firm qualifications (25 points), team qualifications (20 points), and pricing (25 points), with up to 10 additional points for local preference consideration. A non-mandatory pre-proposal meeting is scheduled July 22, 2026 at 11:00 a.m. via Microsoft Teams. Questions and comments are due August 4, 2026 at 5:00 p.m.; contract exception requests are due August 12, 2026 at 5:00 p.m. Anticipated contract award is September 15, 2026.